Explanation
1. BACKGROUND: The Purchasing Office is in the process of establishing Universal Term Contracts for water meters and appurtenances with the companies listed below. These items are needed for new customer installations and maintenance of existing meters. The contracts will be for approximately one year, expiring February 28, 2017, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 17, 2015.
The Division of Water would like to establish Purchase Orders, based on these pending contracts, to purchase said items in the amount of $1,975,000.00.
Vendor C.C.# / Expires MBE/FBE Amount
Master Meter, Inc. 75-1739575 - 2/18/18 MAJ $975,000.00
Neptune Technology Grp. 13-4192672 - 12/3/17 MAJ $556,000.00
Badger Meter, Inc. 39-0143280 - 10/19/17 MAJ $230,000.00
Metron-Farnier LLC 84-1328980 - 12/31/17 MAJ $214,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against these vendors.
2. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner. The Department was waiting for initial UTC approvals via City Purchasing before starting legislation and current inventory is low.
3. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary, as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish Purchase Orders with various companies for the purchase of water meters and appurtenances based on pending Universal Term Contracts for the Division of Water; to authorize a transfer and expenditure up to $1,975,000.00 within the Water General Obligations Bonds Fund; to authorize an amendment to the 2016 Capital Improvements Budget; and to declare an emergency. ($1,975,000.00)
Body
WHEREAS, the Division of Water needs to purchase water meters and appurtenances for new customer installations and maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office is in the process of establishing Universal Term Contracts based on said items; and
WHEREAS, the Department of Public Utilities would like to establish Purchase Orders based on these pending Universal Term Contracts; and
WHEREAS, it is necessary for this Council to authorize the City Auditor the transfer and expenditure of funds within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish Purchase Orders for water meters and appurtenances based on pending Universal Term Contracts as current inventory is low, all for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish Purchase Orders for water meters and appurtenances from Universal Term Contracts in process with Master Meter, Inc., Neptune Technology Group, Badger Meter, Inc., and Metron-Farnier LLC, in a total amount of $1,975,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the transfer of $820,178.54 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bond Fund, per the account codes in the attachment to this ordinance. (There is already $ 1,154,821.46 in Project No. 690394-100000 {carryover}, Fund 6006.)
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
6006 | P690479-100002 (carryover) | 910 Security Enhancements | $673,415 | $ | -$673,415
6006 | P690537-100001 (carryover) | Westgate Tank Repl. | $600,000 | $453,235 | -$146,765
6006 | P690394-100000 (carryover) | Water Meter Renewal | $1,154,822 | $1,975,002 | +$820,180
SECTION 4. That the expenditure of $1,975,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.