Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contract No. FL003623, with Itron, Inc., for hardware needed for the Division of Water’s meter reading system. This contract will expire September 30, 2016 with the option to renew one (1) additional year.
The Division of Water would like to establish a Purchase Order, based on this Universal Term Contract, to purchase water meters electronic transmitters, in the amount of $310,000.00. These electronic transmitters provide advanced capabilities such as two-way communications to the meter and metering data. With this technology the Division of Water will be able to obtain information that can be used throughout the department including customer service, engineering, field service and conservation.
Itron, Inc.’s Contract Compliance Number is 91-1011792 (expires 5/2/18; Majority).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Itron, Inc.
2. EMERGENCY DESIGNATION: Emergency legislation is requested so that a purchase order can be established at the earliest time available. This equipment is an integral part of the Division's meter change out program and any delay would cause a revision of currently scheduled customer change outs.
3. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Finance and Management Director to establish a Purchase Order with Itron, Inc., for the purchase of water meter electronic transmitters, based on an existing Universal Term Contract, for the Division of Water, to authorize a transfer and expenditure up to $310,000.00 within the Water Build America Bonds Fund, to amend the 2016 Capital Improvements Budget; and to declare an emergency. ($310,000.00)
Body
WHEREAS, the Division of Water needs to purchase electronic transmitters for the Division’s water meter reading system; and
WHEREAS, the Purchasing Office has established Universal Term Contract No. FL003623 with Itron, Inc.; and
WHEREAS, the Department of Public Utilities would like to establish a Purchase Order based on this Universal Term Contract; and
WHEREAS, it is necessary for this Council to authorize the City Auditor the transfer and expenditure of funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish a Purchase Order, for water meter electronic transmitters based on an established Universal Term Contract with Itron, Inc., in an emergency manner so that a purchase order can be established at the earliest time available for this integral equipment; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a Purchase Order for water meter electronic transmitters from an established Universal Term Contract with Itron, Inc., in the amount of $310,000.00, for the Division of Water, Department of Public Utilities.
SECTION 2. That the transfer of $310,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6009, Water Build America Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
6009 | P690370-100000 (carryover) | Upground Reservoir | $600,000 | $290,000 | -$310,000
6009 | P690394-100000 (carryover) | Water Meter Renewal | $0 | $310,000| +$310,000
SECTION 4. That the expenditure of $310,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6009, Water Build America Bonds Fund in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.