Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to modify and extend existing contract EL010930 for maintenance and support of the Activenet software application with The Active Network, LLC.
Background: Currently, the Recreation and Parks Department utilizes an Activenet software application that has assisted with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.
Ordinance Number 0974-2015 authorized the Director of Recreation and Parks to enter into a five year contract with Activenet subject to annual approval and appropriation. This ordinance will authorize the Director to modify the existing contract and to extend the contract period one year for maintenance and support of the Activenet software application with Active Network limited liability company in the total amount of $120,000 for the period of June 1, 2016 through May 31, 2017. Funding for the software maintenance and support are collected via transaction service fees from the on-line users.
Principle Parties:
The Active Network LLC
10182 Telesis Court Suite 100
San Diego, CA 92121-4777
858-964-3800
FID# 800955927
Emergency Justification: This is a continuation of existing services in process; the contract renewal begins June 1, 2016.
Fiscal Impact: $120,000.00 from Recreation and Parks Department Operating Fund 2285.
Title
To authorize the Director of the Recreation and Parks Department to modify and extend an existing contract for maintenance and support of the Activenet software application with The Active Network, LLC; to authorize the expenditure of $120,000.00 from the Recreation and Parks Department Operating Fund; and to declare an emergency. ($120,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks Department to modify and extend existing contract EL010930 for maintenance and support of the Activenet software application with The Active Network, LLC, this software centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the internet; and
WHEREAS, the term of this modification will be from June 1, 2016 to May 31, 2017; and
WHEREAS, it is necessary to authorize the expenditure of $120,000.00 from the Recreation and Parks Department Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify this contract to provide uninterrupted service, maintenance and support, provided by The Active Network, LLC, thereby preserving the public health, property, safety, and welfare of the public; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMUBS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify and extend existing contract EL010930 in the amount of $120,000.00 with The Active Network, LLC, beginning June 1, 2016 through May 31, 2017, for maintenance and support of the Activenet software application.
SECTION 2. That the expenditure of $120,000 or so much thereof as may be needed, is hereby authorized in Fund 2285 Recreation & Parks Operating Fund in object class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.