Explanation
This ordinance will authorize the expenditure of $50,000.00 in conjunction with the purchase of Recreation and parks Equipment. This ordinance will establish an auditor's certificate and authorize the expenditures for Recreation equipment for the Recreation and Parks Department.
Background: All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides examples only at this time. Final equipment lists are being established by various centers and prioritized.
In order to have all the equipment available for the 2016 Recreation Season, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchased using the City of Columbus universal term contracts.
Anticipated expenditures will include but are not limited to: Custodial Equipment, Gymnastics Equipment, Fitness Equipment, and Recreation Equipment.
Fiscal Impact: $50,000.00 is required and budgeted in the Recreation Permanent Improvement Fund 7747 to meet the financial obligations of these various expenditures.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment for the Recreation and Parks Department; to authorize the expenditure of $50,000.00 from the Recreation and Parks Permanent Improvement Fund; to establish an auditor's certificate in the amount of $50,000.00 for the purchase of various equipment; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to authorize the expenditure of $50,000.00 within the Recreation and Parks Permanent Improvement Fund for the purchase of Recreation equipment.
WHEREAS, the Purchasing Office will solicit competitive bids or use existing universal term contracts to acquire various equipment for the Recreation and Parks Department; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to begin soliciting bids for the equipment so that the equipment is available for programming use in June, thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is and he hereby is authorized to enter into contracts for the purchase of equipment as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 2. That the expenditure of $50,000, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 7747.
DAX funding information attached
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.