Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with DLZ Ohio, Inc. for the development of permit plans for roadway access into the canoe and kayak launch area at Olentangy River Road and King Avenue.
Background: At the crossroads of Olentangy River Road and King Avenue is a small piece of land that provides direct access to the Olentangy River. The site is just upstream of the removed 5th Avenue dam. As City wide efforts continue to remove low-head dams, stop combined sewer overflows, and limit excessive overland flow of stormwater, the public begins to drive interest for greater accessibility to the Olentangy River. This property on the corner of Olentangy River Road and King Avenue will be the fifth access point on the 8.5 mile Olentangy Water Trail. Currently, DLZ has provided their engineering and design services on a pro bono basis to prepare construction bid plans for the City of Columbus.
Planning Area: 9
The costs for this project will be $28,928.00 with a contingency of $5,800.00 for a total of $34,728.00.
The department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with DLZ Ohio, Inc. due to the time and service donation that has already been completed on the other portions of this project.
Principal Parties:
DLZ Ohio, Inc.
6121 Huntley Road, Columbus, OH 43229
Todd Harkins 614-888-0040
31-1268980
Exp. 1/29/17
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department so that final plans can be underway to allow for City permits review and acceptance so that construction has the ability to be performed in the fall while the water is low.
Benefits to the Public: Communities near and far have expressed great interest in having more access to our local waterways. Meetings with local communities have helped to guide the design and location of the site.
Community Input Issues: The Recreation and Parks Department has worked with the 5thXNorthwest Community, Friends of the Lower Olentangy and OSU students/staff, Harrison West, and other members of the local community to obtain input on a plan for the parkland/access that will guide the design and layout of these improvements. This collaboration was also instrumental in obtaining a Nature Works Grant to fund the construction of the project once the design is completed.
Area(s) Affected: These improvements would serve both users of the Olentangy Water Trail and of the community by creating a safe location to access the river for both passive and active recreation.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by providing access for different types of watercraft, improve ease of use of blueways and providing access for fishing and other wildlife viewing.
Fiscal Impact: $34,728.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with DLZ Ohio, Inc. for the development of permit plans for roadway access into the canoe and kayak launch area at Olentangy River Road and King Avenue; to waive the competitive bidding provisions of the Columbus City Code 329; to authorize the expenditure of $34,728.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($34,728.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks to enter into contract with DLZ Ohio, Inc. for the development of permit plans for roadway access into the canoe and kayak launch area at Olentangy River Road and King Avenue; and
WHEREAS, it is in the best interest of the City of Columbus to waive the formal bidding provisions of Columbus City Code 329 and contract with DLZ Ohio, Inc. for the development of permit plans for roadway access into the canoe and kayak launch area at Olentangy River Road and King Avenue; and
WHEREAS, it is necessary to authorize the expenditure of $34,728.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that final plans can be underway to allow for City permits review and acceptance so that construction has the ability to be performed in the fall while the water is low; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized and directed to enter into contract with DLZ Ohio, Inc. for the development of permit plans for roadway access into the canoe and kayak launch area at Olentangy River Road and King Avenue.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $34,728.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.