Explanation
This ordinance will authorize the City Auditor to set up a certificate in the amount of $100,000.00 for various expenditures for labor, material and equipment in conjunction with greenways improvements managed by the Recreation and Parks Department.
Background: Improvements to the regional greenways trail system will include the Alum Creek Trail, Big Walnut Trail, Blacklick Creek Trail, Darby Creek Trail, Downtown Connector Trail, Olentangy Trail, and Scioto Trail. These are unanticipated expenditures that may include, but are not limited to, items such as site clearing, surveys, land acquisition, lighting, fencing, hard surfaces, drainage, signage, emergency repairs, and staff time. Contracts will be entered into in compliance with the procurement provisions of the Columbus City Codes Chapter 329.
Emergency Justification: Emergency action is requested to ensure that needed improvements are not delayed, allowing safety issues that arise to be addressed in a timely manner. Emergency action will also allow any needed work to start as soon as possible during the current construction season, keeping the impact on trail access and connectivity to a minimum.
Fiscal Impact: $100,000.00 is required and budgeted in the Voted Recreation and Parks Bond Fund 7702 to meet the financial obligations of these various expenditures.
Area(s) Affected: City-wide
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by providing access to trails from neighborhoods; improved safety and education and to continue to improve the infrastructure of trails for the entire city.
Community Input/Issues: The number one request from a city wide survey is to maintain and improve our trails.
Title
To authorize the City Auditor to set up a certificate in the amount of $100,000.00 for various expenditures for labor, material and equipment in conjunction with greenways improvements within the Recreation and Parks Department; to authorize the expenditure of $100,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, it is necessary to authorize and direct the City Auditor set up a certificate in the amount of $100,000.00 for various expenditures in conjunction with greenways improvements within the Recreation and Parks Department; and
WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to establish this certificate so that needed improvements are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $100,000.00 for the purchase of labor, materials, and equipment in conjunction with various greenways improvements within the Recreation and Parks Department.
SECTION 2. That contracts will be entered into in compliance with the relevant procurement provisions of the Columbus City Codes Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the expenditure of $100,00.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and/or the Director of Finance and Management.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.