Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to execute a contract modification and to provide funding for year three (3) of a four-year agreement with Debra-Kuempel Inc. for HVAC services for the Division on Infrastructure Management and Traffic Management.
It was determined that buildings occupied by the Department of Public Service, Division of Infrastructure Management and Division of Traffic Management and not covered by Facilities Management require preventative maintenance and regular repair to the HVAC systems. Since the Public Service Department does not have personnel able to fulfill this requirement, we solicited the services of a contractor.
On April 16, 2014, the Department of Public Service, Office of Support Service solicited Requests for Proposals (SA005385) for HVAC services for the Division of Infrastructure Management and Division of Traffic Management facilities. The Evaluation Committee reviewed each proposal, scored the proposals and determined that DeBra-Kuempel Inc. had the best overall proposal.
Original amount of this contract $ 80,000 (Ord. 1323-2014; EL016110)
Modification number 1 $ 120,000 (Ord. 1075-2015; EL017049)
Modification number 2 $ 120,000 (this ordinance)
Total contract amount, include this modification $ 320,000
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Debra-Kuempel Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DeBra-Kuempel Inc. is 311615931 and expires 04/28/2017.
3. FISCAL IMPACT
The ordinance authorizes the budgeted expenditure of $120,000.00 from the Street Construction, Maintenance and Repair Fund for the Division on Division of Infrastructure Management and Division of Traffic Management.
4. EMERGENCY DESIGNATION
Emergency action is necessary to put a new contract in place to allow for continuous availability of qualified HVAC service technicians.
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