Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to continue an annual license agreement for SAS statistical software, provided by SAS Institute, Inc., for the Department of Columbus Public Health. The original agreement (associated with purchase order ED034681) was established in December 2007, and most recently executed by authority of ordinance 1656-2015, passed July 27, 2015, through purchase order EL017432. This ordinance will provide for software licensing from August 1, 2016 through July 31, 2017 at a cost of $9,730.00.
This license is utilized by the Office of Assessment & Surveillance at Columbus Public Health, to accomplish public health data management, processing, and analysis. Also, this license provides Columbus Public Health with public health information for decision making and policy development within the city and to external agencies/partners.
Due to the extensive scripts/programs that have already been written using the SAS language and are being used to produce the current data management, processing and analysis, it is not in the City’s best interests to utilize an alternative data processing and statistical analysis solution. Switching products would require extensive staff training on a different application's processes and language, thereby decreasing efficiency and work productivity. The SAS Institute is the sole source provider of licenses, so this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.07.
FISCAL IMPACT:
In 2014 and 2015, $9,260.00 and $9,540.00 was expended respectively each year for software license maintenance and support in accordance with SAS statistical software by SAS Institute Inc. For this year (2016) the cost of $9,730.00 has been budgeted and is available within the Department of Technology Information Services Operating Fund. The aggregate contract total including this request is $89,780.00.
CONTRACT COMPLIANCE:
Vendor: SAS Institute Inc. CC#/F.I.D#: 56 - 1133017 Expiration Date: 7/15/2017
(DAX Vendor Account #009321 )
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to continue an annual software license support services contract for SAS statistical license, provided by SAS Institute Inc., for the Department of Columbus Public Health, in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $9,730.00 from the Department of Technology, Information Services Operating Fund.($9,730.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to continue an annual software license support services contract with SAS Institute Inc., to provide SAS statistical software for the coverage period August 1, 2016 through July 31, 2017 in the amount of $9,730.00, and
WHEREAS, this software is utilized by the Office of Assessment & Surveillance at Columbus Public Health, to accomplish public health data management, manipulation, and analysis. Also, this software provides Columbus Public Health with public health information for decision making and policy development within the city and to external agencies/partners, and
WHEREAS, this contract is in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes, and
WHEREAS, it has become necessary in the usual daily operation of the Departments of Technology and Columbus Public Health to authorize the Directors to continue an annual software license support services contract for SAS statistical license, for immediate preservation or the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and are hereby authorized to continue an annual software license support services contract with SAS Institute Inc., to provide SAS statistical software, for a contract coverage period of August 1, 2016 through July 31, 2017, in the amount of $9,730.00.
SECTION 2: That the expenditure of $9,730.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1297-2016 EXP)
Dept.: 47| Div.: 4701|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|
Program: CW001|Section 3: 470104| Section 4: IS01 | Section 5: IT1225 | Amount: $9,730.00| {SAS M&S for Health}
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 5: That this agreement is being established in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.