City of Columbus - File #: 1299-2016

• File #: 1299-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/5/2016
• In control: Technology Committee
• On agenda: 6/20/2016
• Final action: 6/22/2016
• Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an agreement with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical record system in accordance with sole source provisions in the Columbus City Code; and to authorize the expenditure of $183,952.56 from the Department of Technology, Information Services Operating Fund. ($183,952.56)

Date	Ver.	Action By	Action	Result
6/22/2016	1	CITY CLERK	Attest
6/21/2016	1	ACTING MAYOR	Signed
6/20/2016	1	COUNCIL PRESIDENT	Signed
6/20/2016	1	Columbus City Council	Approved	Pass
6/6/2016	1	Columbus City Council	Read for the First Time

Explanation

BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew an agreement with NextGen Healthcare Information Systems for hosting and ongoing support of an electronic medical record system. The original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014, and included four options to renew for additional one year terms. The first renewal was authorized by ordinance 0916-2015, passed May 4, 2015 (EL017230). This ordinance will authorize the second renewal option (year three of a five year agreement) providing service for the period August 1, 2016 to July 31, 2017, at a cost of $183,952.56.

The hosted NextGen system will enable the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.

This ordinance also requests approval to continue an agreement with NextGen in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.

FISCAL IMPACT:
In 2015, the Department of Technology legislated $177,565.92 (via Ord. 0916-2015) with NextGen Healthcare Information Systems, LLC for the provisioning, hosting and ongoing support services of an electronic medical records system utilized by the Columbus Public Health Department. The cost for the 2016 hosting and ongoing support services for the electronic medical records system is $183,952.56. Funds are budgeted and available in the Department of Technology, Information Services Operating Fund. Including this ordinance, the aggregate contra...