Explanation
This ordinance will authorize the Director of Finance and Management to enter into contracts for recreation center furniture on behalf of the Recreation and Parks Department. This will authorize the expenditure of $100,000.00 in conjunction with the purchase of Recreation and parks furniture for improvements to facilities.
Background: All furniture will be bid through the City of Columbus Purchasing System, purchased with existing Columbus Universal term contracts, or purchased with approved state term contracts. All contracts will be approved by the Director of Finance and Management. The furniture list below provides examples only at this time. Final furniture lists and locations are being established by various centers and prioritized.
In order to have all the furniture available for the 2016 Recreation Season, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized. Competitive bids will be solicited and opened by the Purchasing Office, Recreation and Parks, or purchased using the City of Columbus universal term contracts or approved State term contracts.
Anticipated expenditures will include but are not limited to: Office Furniture, Lobby Furniture, Lounge and Recreation Room Furniture.
Fiscal Impact: $100,000.00 is required and budgeted in the Recreation Permanent Improvement Fund 7747 to meet the financial obligations of these various expenditures.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by continuing to make improvements and updates to existing facilities.
Area(s) Affected: All recreation centers
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of furniture for the Recreation and Parks Department; to authorize the expenditure of $100,000.00 from the Recreation and Parks Permanent Improvement Fund; to establish a budget reservation in the amount of $100,000.00 for the furniture purchases. ($100,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Finance and Management to enter into contracts for recreation center furniture on behalf of the Recreation and Parks Department; and
WHEREAS, it is necessary to authorize the expenditure of $100,000.00 from the Recreation and Parks Permanent Improvement Fund; and
WHEREAS, the Purchasing Office will solicit competitive bids, use existing universal term contracts, or use approved state term contracts to acquire various furniture for the Recreation and Parks Department; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 7747; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts for recreation center furniture on behalf of the Recreation and Parks Department.
SECTION 2. Contracts will be entered into in compliance with the relevant provisions of Columbus City Code Chapter 329, however this legislation will set up all of the funding required in order to enter into contracts with vendors on an as-needed basis. All purchases will be through competitive bids solicited and opened by the Purchasing Office, through any current universal term contract, or through any current State of Ohio purchasing contract, per Ordinance No. 0582-87.
SECTION 3. That the expenditure of $100,000, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 7747.
DAX funding information attached
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.