Explanation
Background:
This ordinance authorizes the City Attorney to enter into the second year of a three year contract with LexisNexis, a division of Reed-Elsevier, Inc., for the provision of on-line legal research services. The City Attorney’s office selected LexisNexis because it best meets the needs of the City Attorney’s office. The services will be for access to on-line legal research which includes Lexis Advance, Accurint for Government, CCH Labor Arbitration, and Lexis for MS Office.
The original contract was authorized by Ordinance 0906-2015 (passed 05/06/2015) and the contract had one modification authorized by Ordinance 3078-2015 (passed 12/16/2015).
The cost will increase by approximately 2% in the third year. The total annual costs are: $58,025.20 for the first year, $62,514.96 for the second year, and $63,762.72 for the third year. We were able to negotiate an extremely competitive price and lock it in for a three year period.
Emergency: Emergency declaration is requested so the collection process can continue without interruption.
Fiscal Impact:
The cost of the second year of this contract, for the period of 06/01/16 through 05/31/17, will be $62,514.96. These funds are included in the City Attorney's 2016 approved general fund budget.
Contract Compliance Number:
LexisNexis, a division of Reed Elsevier, Inc. CC#: CC009054 Expires: 03/28/18
This company is neither debarred according to the Excluded Party Listing System of the Federal Government nor prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the City Attorney to enter into the second year of a three year contract with LexisNexis, a division of Reed Elsevier, Inc. for the provision of on-line legal research services; to authorize the expenditure of Sixty-two Thousand Five Hundred fourteen and 96/100 Dollars from the General Fund; and to declare an emergency. ($62,514.96)
Body
WHEREAS, Ordinance 0906-2015 which passed 05/06/2015 authorized the City Attorney's Office to enter into a three year contract with LexisNexis, a division of Reed Elsevier, Inc., for on-line legal research services; and
WHEREAS, Ordinance 3078-2015 which passed 12/16/15 authorized the modification of the original contract to add five users to the on-line legal research services; and
WHEREAS, the City Attorney's Office would like to enter into the second year of said contract; and
WHEREAS, the City Attorney's Office has selected a subscription package which provides the required services for a flat fee rate of Sixty-two Thousand Five Hundred fourteen and 96/100 Dollars for the second year of a three year contract, 06/01/16 through 05/31/17, and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that it is immediately necessary to authorize this contract to ensure uninterrupted availability of necessary on-line legal research services at an economical flat-fee rate and for the preservation of public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney be and hereby is authorized to enter into the second year of a three year contract with LexisNexis a division of Reed Elsevier, Inc. for on-line legal research services. The second year term will be 06/01/16 through 05/31/17 for the maximum amount of Sixty-two Thousand Five Hundred fourteen and 96/100 Dollars.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $62,514.96 or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund and Fund 5525 Land Acquisition in object class 03 Contractual services per the accounting codes in the attachment to this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.