Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to continue an agreement with Contrado BBH Holdings LLC (dba Bell and Howell, LLC) for annual maintenance and support for the Enduro Mail Inserter and JetVision envelope transport equipment and software. The original agreement (FL003943) was authorized by ordinance 0079-2008, passed February 25, 2008. The agreement was most recently renewed by authority of ordinance 1411-2015, passed July 13, 2015, through purchase order EL017409. This agreement will provide service for the period August 1, 2016 to July 31, 2017, at a cost of $28,500.00.
The equipment and software are located at the Jerry Hammond Center, 1111 East Broad Street, and is used to process mailings for DoT’s city department customers, (Division of Police, City Auditor, Income Tax Division and Municipal Court). Bell and Howell is the only factory trained and authorized service provider for the Enduro and JetVision systems. There are no third party companies approved by Bell & Howell for equipment sales, installation, software or maintenance services, or upgrades on the Enduro Mail Inserter or JetVision systems, as it is proprietary equipment. Accordingly, Bell & Howell is the sole source of supply for upgrades, maintenance and support services for this equipment and software. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Code, Chapter 329.
FISCAL IMPACT:
In 2014 and 2015 the cost for both years was $31,070.00 and $27,670.00 respectively. Funds were budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. The 2016 cost associated with this service is $28,500.00, bringing the aggregate total contract amount to $510,594.10.
CONTRACT COMPLIANCE:
Vendor: Contrado BBH Holdings LLC (dba Bell and Howell, LLC), (DAX Vendor Acct.: ...
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