Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with E.L. Robinson Engineering of Ohio in the amount of up to $300,000.00 for the Bridge Rehabilitation - General Engineering (2016) project.
The Department of Public Service has initiated a procurement effort that will result in the award and execution of a professional services contract associated with bridge work. The intent of this contract is to provide the Department of Public Service with continuing contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the Department to complete its capital and operating budget commitments.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering (2016) contract. The project was formally advertised on the Vendor Services web site from April 7, 2016, to April 28, 2016. The city received eleven (11) proposals. Eleven proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 9, 2016. The responding firms were:
Company Name City/State MAJ/MBE/FBE/ASN/PHC
E.L. Robinson Columbus, Ohio MAJ
Burgess & Niple Columbus, Ohio MAJ
Mead & Hunt Columbus, Ohio MAJ
Resource International Columbus, Ohio FBE
OHM Advisors Columbus, Ohio MAJ
ms consultants, inc. Columbus, Ohio MAJ
EMH&T Columbus, Ohio MAJ
Dynotec Columbus, Ohio MBE
E.P. Ferris Columbus, Ohio MAJ
Jones Stucky Columbus, Ohio MAJ
Patrick Engineering Columbus, Ohio MAJ
E.L. Robinson Engineering of Ohio received the highest score by the evaluation committee and will be awarded the Bridge Rehabilitation - General Engineering (2016) contract in an amount up to $300,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E.L. Robinson Engineering of Ohio.
2. CONTRACT COMPLIANCE
E.L. Robinson Engineering of Ohio (vendor 005858) contract compliance number is 31-1725058 and expires 2/19/18.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received. .
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with E.L. Robinson Engineering of Ohio for engineering, technical, and surveying services in connection with the Bridge Rehabilitation - General Engineering (2016) project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Service, Office of Support Services solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering (2016) project; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into a professional service contract with E.L. Robinson Engineering of Ohio for the provision of engineering and design services in the amount of up to $300,000.00 to provide for engineering and design services for improvements for the Bridge Rehabilitation - General Engineering (2016) project; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590910-100002 / SciTech-OSU Research Park Envir (Voted Carryover) / $1,966,252.00 / ($1,300,000.00) / $666,252.00
7704 / P590910-100002 / SciTech-OSU Research Park Envir (Voted Carryover) / $666,252.00 / ($300,000.00) / $366,252.00
7704 / P530301-982016 / Bridge Rehabilitation - General Engineering 2016 (Voted Carryover) / $0.00 / $300,000.00 / $300,000.00
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530301-100000 / Bridge Rehabilitation (Voted 2013 Debt SIT Supported) / $671,846.00 / ($300,000.00) / $371,846.00
7704 / 590910-100002 / SciTech-OSU Research Park Envir (Voted 2013 Debt SIT Supported) / $3,956,037.00 / $300,000.00 / $4,256,037.00
SECTION 2. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highway Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with E.L. Robinson Engineering of Ohio for the Bridge Rehabilitation - General Engineering (2016) project for engineering and design services in an amount of up to $300,000.00.
SECTION 4. That the expenditure of $300,000.00, is hereby authorized in Fund 7704 Streets and Highway Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.