Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Precision Concrete Cutting, Inc. for the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project and to provide payment for construction administration services.
The project work consists of removal of trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus. The method of repair for this contract will be by saw cutting the panel horizontally to eliminate vertical difference and result in a smooth uniform surface. Collection and removal of resulting debris is included as part of the repair and incidental to that work. Any resulting crack or void of ½” or greater is to be filled with an approved material.
The estimated Notice to Proceed date is June 16, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. One (1) bid was received on May 12, 2016 (majority) and the bid amount was tabulated on May 13, 2016 as follows:
Company Name Base Bid Amt City/State MAJ/MBE/FBE/ASN/PHC
Precision Concrete Cutting, Inc. $53,042.00 West Chester, OH Majority
Award is to be made to Precision Concrete Cutting, Inc. as the lowest, responsive, responsible and best bidder. The bid documents contained a provision allowing the contract amount to be adjusted up to or down to $100,000.00 to allow the funds budgeted for this work to be fully utilized. The contract amount will be set at $100,000.00 to allow for the possibility of additional work to be performed during the contract period.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Precision Concrete Cutting, Inc.
2. CONTRACT COMPLIANCE
Precision Concrete Cutting, Inc. (vendor 012566) contract compliance number is 90-0945034 and expires 8/4/17.
3. FISCAL IMPACT
Funding for this project is budgeted and available within the Department of Public Service’s 2016 Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested so that construction can begin as quickly as possible to complete work on the affected sidewalks in 2016 and to allow the sidewalks listed within the project plans and specifications to be available to the public for the highest provision of pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with Precision Concrete Cutting, Inc. in connection with the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project; to authorize the expenditure of up to $100,000.00 within the Department of Public Service Street Construction Maintenance and Repair Fund to pay for the project; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project; and
WHEREAS, this project consists of removal of trip hazards resulting from a difference in the elevation of abutting sidewalk panels within the corporation limits of the City of Columbus; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into contract with Precision Concrete Cutting, Inc. for the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 project; and
WHEREAS, funding must be established to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Precision Concrete Cutting, Inc. for the construction of the Pedestrian Safety Improvements-Sidewalk Trip Hazard Repair 2016 contract in an amount up to $100,000.00, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 2. That the expenditure of $100,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2265 Street Construction Maintenance and Repair Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.