Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to renew an agreement with SHI International Corporation to provide Cobol software maintenance and support services. The City requires Cobol licensing and support for the City’s Income Tax software system. The original agreement (EL016077) was authorized by ordinance 1435-2014, passed July 14, 2014. That agreement included options to renew for two (2) additional one year terms, by mutual agreement and approval of proper City authorities. The agreement was most recently renewed under the authority of ordinance 1023-2015, passed on May 11, 2015. This ordinance will authorize the second option to renew the contract agreement. The services will cover the period from August 1, 2016 to July 31, 2017 at a cost of $42,768.00.
FISCAL IMPACT:
In 2014 and 2015, the Department of Technology expended $37,256.00 and $38,876.00 with (SHI) respectively for software licenses, maintenance and support services. The total cost of this ordinance is $42,768.00 for COBOL licensing and support to be provided by SHI International Corporation. Funds for this expense have been budgeted and are available within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this renewal, the aggregate contract total amount for software licenses, maintenance and support services provided by SHI International is $118,900.00.
CONTRACT COMPLIANCE NUMBER:
Vendor: SHI International Corporation (DAX Vendor Acct.: 001671); CC#: 22-3009648; Expiration Date: 09/01/2017
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from this supplier.
Title
To authorize the Director of the Department of Technology to renew an agreement with SHI International Corporation to provide Cobol software maintenance and support services; and to authorize the expenditure of $42,768.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($42,768.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology to renew an agreement with SHI International Corporation to provide Cobol software maintenance and support services. The services will cover the period from August 1, 2016 to July 31, 2017 at a cost of $42,768.00; and
WHEREAS, the original agreement (EL016077) was authorized by ordinance 1435-2014, passed July 14, 2014. That agreement included options to renew for two (2) additional one year terms, by mutual agreement and approval of proper City authorities; the agreement was most recently renewed under the authority of ordinance 1023-2015, passed on May 11, 2015. This ordinance will authorize the second option to renew the contract agreement; and
WHEREAS, the City requires Cobol licensing and support for the City’s Income Tax software system, therefore there is an immediate need to purchase these software upgrade licenses and associated software support; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew an agreement with SHI International Corporation to provide Cobol software maintenance and support services, for the immediate preservation of the public health, peace, property and safety: now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and hereby is authorized to renew an agreement with SHI International Corporation to provide Cobol software maintenance and support services for the second year of the agreement. The services will cover the period from August 1, 2016 to July 31, 2017 at a cost of $42,768.00.
SECTION 2. That the expenditure of $42,768.00 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 1279-2016 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT03|Section 5:IT0303|Amount: $42,768.00|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.