Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to establish a purchase order for the Department of Building and Zoning Services to purchase four F150 trucks from Byers Ford. Vehicles will be purchased through the city-wide universal term contract. This legislation also authorizes the appropriation for this purchase.
Item Quantity Total Cost
Ford F150 truck 4 $105,484.80
Byers Ford, Vendor # 006008
EMERGENCY JUSTIFICATION
Emergency action is requested so there is no disruption in the usual daily operation of the Department of Building and Zoning Services and the vehicles can be purchased in a timely manner.
3. FISCAL IMPACT
This legislation will authorize the appropriation of $105,484.50 from the Development Services Fund for this purchase.
Title
To authorize the appropriation of $105,484.80 from the Development Services Fund; to authorize the Director of Finance and Management to establish a purchase order with Byers Ford for the purchase of vehicles for the Department of Building and Zoning Services; to authorize the expenditure of $105,484.50 from the Development Services Fund; and to declare an emergency. ($105,484.50)
Body
WHEREAS, the Purchasing Office has an established contract with Byers Ford for the purchase of vehicles; and
WHEREAS, the Department of Building and Zoning Services is in need of vehicles to replace older vehicles; and
WHEREAS, it is necessary to establish funding per the terms and conditions of an existing universal term contract; and
WHEREAS, funding is available for these purchases within the Development Services Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Director of Finance and Management to issue purchase orders for vehicles, all for the immediate preservation of the public peace, health, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to appropriate $105,484.80 in the Development Services Fund, Fund 2240, to the Department of Building and Zoning Services, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ordinance 1357-2016 Legislation Template.xls
SECTION 2. That the Director of Finance and Management be and hereby is authorized to establish a purchase order with Byers Ford per the terms and conditions of an existing Universal Term Contract, for the purchase of vehicles on behalf of the Department of Building and Zoning Services.
SECTION 3. That the expenditure of $105,484.80, or so much thereof as may be necessary, be and is hereby authorized in Fund 2240 Development Services Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ordinance 1357-2016 LegislationTemplate.xlsx
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble thereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.