City of Columbus - File #: 1377-2016

• File #: 1377-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/13/2016
• In control: Finance Committee
• On agenda: 6/20/2016
• Final action: 6/22/2016
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Byers Ford and Statewide Emergency Products from previously established Universal Term Contracts (UTCs) for the purchase of vehicles; to establish purchase orders with various vendors for up-fitting of several city vehicles; to authorize the appropriation and expenditure of $217,841.10 from the Special Income Tax fund; and to declare an emergency. ($217,841.10)

Date	Ver.	Action By	Action	Result
6/22/2016	1	CITY CLERK	Attest
6/21/2016	1	ACTING MAYOR	Signed
6/20/2016	1	COUNCIL PRESIDENT	Signed
6/20/2016	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of light duty trucks and up-fitting for various departments within the City of Columbus. The purchase orders for the trucks will be issued from a Universal Term Contract (UTC) that has been previously established by the City of Columbus Purchasing Office. The purchase orders for up-fitting will be issued from Purchasing per the following bids:

RFQ001014 - vendor: Ace Truck Body (004484) - item: (3) Dump Inserts & Install ($13,374.00)
RFQ001009 - vendor: Almared Inc (010249) - item: (1) CNG Up-Fit on Ford 350 ($12,095.00)
RFQ001026 - vendor: Kaffenbarger (004325) - item: (1)V-Plow Spreader & Electric Hopper Spreader ($12,216.00)

This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford, (PA000307) for the acquisition of light duty trucks by the Fleet Management Division for subsequent distribution to various city departments.

Byers Ford, vendor#006008, PA000307, expires 6/30/18 - ($180.156.10)

The projected quantities to be purchased by vehicle make/model and quantity are contained in the summary attached to this ordinance. (See Ord 1377-2016 Vehicle Distribution.xls)

The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

The dump inserts from Ace Truck Body will be for new trucks for the Golf Division of the Recreation & Parks Department. Almared Inc., will up-fit a pickup for CNG fuel for the Finance & Management Department and Kaffenbarger will provide plows and salt spreaders for vehicles in Finance & Management as well.

Fiscal Impact: This ordinance authorizes an expenditure of $217,841.10 from the Special Income Tax Fund (SIT) for the purchase of vehicles and vehicle up-fitting with three sepa...