Explanation
BACKGROUND:
The Central Ohio Area Agency on Aging occupies the city-owned property located at 3776 South High Street. Said property consists of approximately 77,000 square feet. The current property management and maintenance contract with HER, LLC will expire June 30, 2016.
Requests for proposals were received on May 19, 2016 and HER, LLC was the overall lowest qualifying bidder.
EMERGENCY DESIGNATION:
Emergency action is requested so that building maintenance services will continue without interruption.
PRINCIPAL PARTIES:
HER, LLC
Scott Hrabcak, EVP Commercial Real Estate
77 Nationwide Boulevard
Columbus, Ohio 43215
(614) 545-1432
Vendor Compliance No. CC97247-15211
FISCAL IMPACT:
$370,000.00 is required and budgeted from the Recreation and Parks Grant Fund to meet the financial obligation for the first year of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services for the Central Ohio Area Agency on Aging; to authorize the expenditure of up to $370,000.00 from the Recreation and Parks Grant Fund; and to declare an emergency. ($370,000.00)
Body
WHEREAS, the Central Ohio Area Agency on Aging ("COAA"), a division of the Department of Recreation and Parks, occupies the city-owned property located at 3776 South High Street which consists of approximately 77,000 square feet. The current property management and maintenance contract with HER, LLC will expire June 30, 2016; and
WHEREAS, requests for proposals were received on May 19, 2016 and HER, LLC submitted the overall best proposal; and
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services for the Central Ohio Area Agency on Aging; and
WHEREAS, an emergency exists in the usual daily operation of the Central Ohio Area Agency of the Recreation and Parks Department in that it is immediate necessary to authorize the Director to enter into said contract so that building maintenance services will continue without interruption; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Recreation and Parks is hereby authorized and directed to enter into the first year of a four-year contract with HER, LLC for property management and maintenance services.
SECTION 2. That the expenditure of $370,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund No. 2286, Department No. 51, to pay the cost thereof, per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.