Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract with 2K General for the repair and maintenance of city facilities under the purview of the Facilities Management Division when resources or ability exceeds that which the division is unable to meet in a timely manner.
The original contract with 2K General was formally bid through SA005402. Legislation was not necessary to establish the original contract because the total amount did not exceed $20,000.00. The bid provided for four(4) renewal options and one has already been executed.
This modification and renewal exercises the second of four (4) one-year renewal options. This contract was previously modified via Ordinance No. 2808-2014 and Ordinance No. 3110-2015, which were necessary for site assessments and general contracting services at various Facilities Management and Division of Police facilities that could not be completed by in-house Facilities maintenance staff.
Because Facilities Management already has 2K General Company under contract, it would not be in the best interest of the city to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to establish a contract when resources or ability exceeds that which the division is unable to meet in a timely manner.
2K General Company Contract Compliance No. 31-1653018, expiration date June 17, 2016
Fiscal Impact: The Facilities Management Division budgeted $45,000.00 in the 2016 General Fund for this contract renewal.
Title
To authorize the Finance and Management Director to modify and renew a contract with 2K General for the repair and maintenance of city facilities; to authorize the expenditure of $45,000.00 from the General Fund; and to declare an emergency. ($45,000.00)
Body
WHEREAS, the original contract was bid and awarded to 2K General pursuant to formal bid SA005402, with four one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to modify and renew this contract for the repair and maintenance of city facilities under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify and renew a contract with 2K General, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and renew a contract with 2K General for the repair and maintenance of city facilities under the purview of the Facilities Management Division when resources or ability exceeds that which the division is unable to meet in a timely manner.
SECTION 2. That the expenditure of $45,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1456-2016.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.