Background
Background: The Department of Building and Zoning Services has an immediate need for the conversion of existing documents into electronic images. Ordinance No. 2833-2014, passed December 8, 2014, authorized the Director of Finance and Management to establish a purchase order for imaging services from Prime AE Group. The imaging services and conversion system will optimize storage space, reduce future storage costs and provide efficient access to department information. The department requests an additional purchase order due to the increased number of documents to be converted to electronic format.
This legislation authorizes the Director of Finance and Management to establish a purchase order for the purchase of document conversion services from a Prime AE Group, State of Ohio, State Term Schedules (STS): Prime AE Group, State Term Schedule # 800448, expiration date 8/30/2017. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedule.
Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts.
Prime AE Group, Inc. - Vendor 002102
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency action is requested so that the project may continue in order to provide optimum service to our customers.
Fiscal Impact: In 2014, the Department of Building and Zoning Services legislated $800,000 (via Ordinance No. 2833-2014) for document conversion services provided by Prime AE Group. This legislation authorizes the additional appropriation and expenditure of $252,500. Including this request, the aggregate not-to-exceed amount fo...
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