Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Chester Engineers, Inc., for the Hap Cremean Water Plant (HCWP) Concrete Rehabilitation Project, in an amount up to $741,300.00, for Division of Water Contract No. 2141.
This Ordinance will establish Condition Assessment and Preliminary Design services for the Hap Cremean Water Plant Concrete Rehabilitation Project. The project goal is to rehabilitate deteriorated concrete and related structural / mechanical items caused by natural deterioration (age), service conditions, and weather (freeze-thaw) conditions. See the attached Information form, Item No. 5 for additional work details.
The Hap Cremean Water Plant is located in the “Rocky Fork/Blacklick” planning area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will rehabilitate deteriorated concrete at the water treatment plant to prevent further and more costly damage that would occur if rehabilitation were postponed. This project is part of the City’s ongoing efforts to maintain a reliable supply of safe drinking water to its customers, which will result in sustainable economic growth well into the future. Public informational meetings are not anticipated for this project. All proposed work is anticipated to occur within the boundaries of the Hap Cremean Water Plant.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal Quality, 2. Environmental Innovation, 3. Experience of Team, 4. Ability to Perform Expeditiously, 5. Past Performance, and 6. Local Workforce.
Requests for Proposals (RFP's) were received on November 11, 2015 from Chester Engineers, Arcadis U.S., HDR Engineering, PRIME AE Group, and ms consultants.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the agreement be awarded to Chester Engineers, Inc.
The Contract Compliance Number for Chester Engineers, Inc. is 20-2401674 (expires 5/18/17, MBE) (DAX Vendor #001157). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Chester Engineers, Inc.
4. FUTURE CONTRACT MODIFICATION: The Division of Water anticipates requesting future contract modifications for Detailed Design services and Engineering Services During Construction pending initial assessment findings from task items in the agreement. Legislation for Detailed Design services is projected for fourth quarter 2017.
5. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Chester Engineers, Inc. for professional engineering services for the Hap Cremean Water Plant Concrete Rehabilitation Project; for the Division of Water to authorize a transfer and expenditure up to $741,300.00 within the Water General Obligations Bonds Fund; and to amend the 2016 Capital Improvements Budget. ($741,300.00)
Body
WHEREAS, five technical proposals for professional engineering services for the Hap Cremean Water Plant Concrete Rehabilitation Project were received on November 11, 2015; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Chester Engineers, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Chester Engineers, Inc. for the Hap Cremean Water Plant Concrete Rehabilitation Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Hap Cremean Water Plant Concrete Rehabilitation Project with Chester Engineers, Inc., 88 East Broad Street, Suite 1980, Columbus, Ohio 43215; for an expenditure up to $741,300.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $741,300.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006, Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690488-100000 (carryover) | PAWP Trmt. Upgrades | $2,762,000 | $2,020,700 | -$741,300
P690389-100000 (carryover) | HCWP Basin Concrete Rehab. | $0 | $741,300 | +$741,300
SECTION 4. That the expenditure of $741,300.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.