Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing contract on behalf of the Facilities Management Division with Winnscapes, Inc. This modification will provide funding for additional landscape maintenance services for locations under the purview of the Facilities Management Division.
The original contract was authorized by Ordinance No. 2710-2013, and was passed by City Council on December 2, 2013. The contract was formally bid (via SA005136) with four one-year renewal options. The first renewal option was authorized by Ordinance 2436-2014. The second renewal option was authorized by Ordinance 2562-2015 and was passed by City Council on October 26, 2015. This legislation seeks authority to modify the existing contract with Winnscapes, Inc. to provide for additional mowing, and landscape maintenance services for various City facilities.
Emergency action is requested to ensure mowing, and landscape maintenance services continue without interruption.
Winnscapes Contract Compliance No. 31-1313521
Fiscal Impact: The cost of this contract modification is $10,000.00. Funding is budgeted and available within the Facilities Management 2016 General Fund operating budget.
Title
To authorize the Finance and Management Director, on behalf of the Facilities Management Division, to modify an existing contract with Winnscapes, Inc. for mowing, landscape maintenance, and snow removal services for various City facilities; to authorize the expenditure of $10,000.00 from the General Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, Ordinance No. 2710-2013, passed by City Council on December 2, 2013, authorized the contract with Winnscapes, Inc. for mowing, landscape maintenance, and snow removal services for various City facilities; and
WHEREAS, Ordinance 2436-2014, passed by City Council on November 12, 2014, authorized the first of four one-year renewal options; and
WHEREAS, Ordinance 2562-2015, passed by City Council on October 26, 2015, authorized the second of four one-year renewal options; and
WHEREAS, it is necessary to modify this contract to provide funding for additional landscape maintenance services for locations under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify the contract with Winnscapes, Inc., thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to modify the existing contract with Winnscapes, Inc. to provide funding for additional landscape maintenance services for locations under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $10,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 1507-2016.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.