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File #: 0985-2016    Version: 1
Type: Ordinance Status: Passed
File created: 4/4/2016 In control: Technology Committee
On agenda: 6/27/2016 Final action: 7/1/2016
Title: To authorize the assignment of all past, present and future contracts, agreements, purchase orders with PerkinElmer Health Sciences, Inc. (Federal Identification #: 04-3361624) to Labworks, LLC (Federal Identification #: 81-0852512); and to authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to continue an annual agreement with Labworks, LLC., for maintenance and support of the Laboratory Information Management System (LIMS) in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; to authorize the expenditure of $49,371.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($49,371.00)
Attachments: 1. Labworks Sole Source 2016.pdf, 2. LIMS Labworks Quote 2016.pdf, 3. LIMS Sale to Labworks LLC letter.pdf, 4. Sole Source Form Ord. No. 0985-2016 Labworks.pdf, 5. 0985-2016 EXP.pdf
Explanation

BACKGROUND:
This ordinance will authorize the assignment of all past, present and future contracts, agreements, purchase orders done by the City of Columbus with PerkinElmer Health Sciences, Inc. (Federal Identification #: 04-3361624) to Labworks, LLC (Federal Identification #: 81-0852512). This authorized change will reflect a company asset purchase and federal identification change for all contracts and purchase orders established with PerkinElmer Health Sciences, Inc.

This ordinance will also authorize the Directors of the Departments of Technology and Public Utilities to continue the annual contract agreement with Labworks, LLC, for the maintenance and support of the Laboratory Information Management System (LIMS). The original agreement (EL008929) was authorized by ordinance 1738-2008, passed November 24, 2008. The agreement was most recently continued under the authority of ordinance 0483-2015, passed March 9, 2015, through purchase order EL016883. This contract agreement will provide software maintenance and support services for the period June 1, 2016 through May 31, 2017 at a cost of $49,371.00.

LIMS enables the Division of Sewer and Drainage (DOSD) and the Division of Water (DOW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The LIMS system allows DOSD and DOW to satisfy their regulatory reporting requirements more efficiently. This annual maintenance and support agreement is needed to provide for updated LIMS software and access to LIMS technical support. Without this agreement, the City would need to pay a substantially higher new license fee to obtain the latest version of LIMS software, and would be unable to resolve problems with the software requiring LIMS technical support.

This ordinance also requests approval to continue services provided by Labworks, LLC., I...

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