Explanation
BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with DLT Solutions Inc., utilizing State Term Contract -STS-033, #534042, with an expiration date of March 31, 2017 for Oracle software licensing, maintenance and support services. Oracle software is a critical component of a number of citywide business systems; including 311, CUBS, Performance Series, Income Tax, WAM and GIS. The software is server based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements. The term of this agreement is May 31, 2016 to May 30, 2017 and the total amount of the agreement is $574,707.73. This includes annual maintenance and support of Oracle database software at a cost of $500,601.19 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $74,106.54. The use of State Term Contracts was previously authorized by Ordinance No. 582-87.
FISCAL IMPACT:
During fiscal years 2014 and 2015, $582,867.01 and $579,771.33 were expended respectively for Oracle annual software maintenance and support. The cost for the 2016 services is $574,707.73 and will be provided through the vendor DLT Solutions, LLC. Funding is available in the amount of $574,707.73 within the Department of Technology, Information Services Division, Information Services Operating fund.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, LLC (DAX Vendor Acct. No.: 009209); CC #/F.I.D #: 54-1599882; Expiration Date: 09/15/2017
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with DLT Solutions Inc., utilizing a State Term Contract for Oracle software licensing, maintenance and support services; to authorize the expenditure of $574,707.73 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($574,707.73)
Body
WHEREAS, it is necessary to authorize the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with DLT Solutions Inc., utilizing State Term Contract -STS-033, #534042, with an expiration date of March 31, 2017, as previously authorized by Ordinance No. 582-87, for Oracle software licensing, maintenance and support services; and
WHEREAS, the term of this agreement is May 31, 2016 to May 30, 2017 and the total amount of the agreement is $574,707.73. This includes annual maintenance and support of Oracle database software at a cost of $500,601.19 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $74,106.54; and
WHEREAS, Oracle software is a critical component of a number of citywide business systems; including 311, CUBS, Performance Series, Income Tax, WAM and GIS. The software is server based and has given the City the capability to web-enable applications for citizens' use and ensure compliance with licensing agreements; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order from an existing State Term Contract with DLT Solutions, LLC to ensure no service interruption, thereby protecting the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order from an existing State Term Contract with DLT Solutions, LLC, for software maintenance and support services for the Oracle database software, in the amount of $574,707.73. This includes annual maintenance and support of Oracle database software at a cost of $500,601.19 and annual maintenance and support for the Work and Asset Management (WAM) system utilized by the Department of Public Utilities, at a cost of $74,106.54. The term of this contract is May 31, 2016 to May 30, 2017.
SECTION 2: That the expenditure of $574,707.73 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 1372-2016 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT03|Section 5:IT0304 {DoT}| Amount: $500,601.19|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1308 {Electricity}|Amount: $4,520.50|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1309 {Water}|Amount: $28,753.34|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1310 {Sanitary Sewer}|Amount: $32,236.34|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1311 {Storm Sewer}|Amount: $8,596.36|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.