Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management on behalf of the Department of Technology (DoT) to establish a purchase order with DLT Solutions, LLC, for Red Hat Linux software maintenance and support utilizing a State Term Contract -STS-033/#534042 with an expiration date of March 31,2017, authorized for the City's use by ordinance No. 582-87. The term period for the software maintenance and support is for the period July 1, 2016 to June 30, 2017, at a cost of $35,181.45. The Red Hat Linux software maintenance and support agreement for the period of July 1, 2015 to June 30, 2016 was most recently authorized under ordinance number 0922-2015 passed by city council May 5, 2015.
FISCAL IMPACT:
In 2014 and 2015, $35,900.04 and $35,182.95 was expended with DLT Solutions, LLC for the purchase of software maintenance and support for a number of different software licenses. The 2016 total cost of this ordinance is $35,181.45. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE:
Vendor Name: DLT Solutions, Inc. CC #: 54 - 1599882 (DAX Vendor Acct. #: 009209) Expiration Date: 09/15/2017
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with DLT Solutions, LLC, for Red Hat Linux software maintenance and support utilizing a State Term Contract; to authorize the expenditure of $35,181.45 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($35,181.45)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with DLT Solutions, LLC, for Red Hat Linux software maintenance and support utilizing a State Term Contract-STS-033/#534042 for Red Hat Linux software maintenance and support ; and
WHEREAS, the term period for the software maintenance and support is for the period July 1, 2016 to June 30, 2017, at a cost of $35,181.45 and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order from an existing State Term Contract with DLT Solutions, LLC to ensure no service interruption, thereby protecting the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to establish a purchase order with DLT Solutions, LLC, for Red Hat Linux software maintenance and support utilizing a State Term Contract -STS-033/#534042 with an expiration date of March 31, 2017, authorized for the City's use by ordinance No. 582-87. The term period for the software maintenance and support is for the period July 1, 2016 to June 30, 2017, at a cost of $35,181.45.
SECTION 2: That the expenditure of $35,181.45 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment: 1618-2016 EXP)
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT01|Section 5:IT0102| Amount: $35,181.45|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.