Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to continue a contract with Information Builders, Inc., to purchase software maintenance and support services. The original three-year agreement (EL013089) was authorized by ordinance 0768-2012, passed June 25, 2012. The third and final year of that agreement was authorized by ordinance 1409-2014, passed July 14, 2014, through purchase order EL016118. The most recent agreement was authorized by ordinance 0650-2015, passed May 4, 2015, through purchase order EL017200. This ordinance will authorize a new annual agreement, providing software maintenance and support services for the period July 1, 2016 through June 30, 2017, at a cost of $54,151.83.
The City requires an enterprise business intelligence platform to enable better information access and reporting from its other enterprise applications (e.g., financial system, billing systems, work order systems, etc.). The goal of this project is to continue to deliver usable, timely and accurate information to managers so they can make more informed decisions, thereby improving efficiency and effectiveness of services delivered by the City. The Department of Technology, in collaboration with other City departments, is continuing the implementation of this new technology, satisfying the needs of City departments for improved information delivery.
Information Builders provides technical support for the City's WebFocus and iWay business intelligence platform. This enables the City to access on line and telephone assistance from Information Builders technical experts to resolve issues and enhance the system. The annual support payment also entitles the City to updated versions of Information Builders software.
Information Builders is the sole supplier of software licensing, maintenance and support, training and other services for its family of business intelligence products. So this ordinance is submitted in accordance with the provisions of sole source procurement of City of Columbus Code, Chapter 329.
FISCAL IMPACT:
In 2014 and 2015, the Department of Technology legislated $43,733.10 (via Ord. 1409-2014) and $51,573.16 (via Ord. 0650-2015) respectively with Information Builders, Inc The cost for the 2016 purchase of software maintenance and support services is $54,151.83. Funds are budgeted and available in the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
CONTRACT COMPLIANCE:
Vendor Name: Information Builders, Inc. (DAX Vendor Acct.: 000626); C.C# : 13-2807185; Expiration Date: 11/01/2015
Title
To authorize the Director of the Department of Technology to continue a contract with Information Builders, Inc., for the purchase of software maintenance and support services in accordance with sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $54,151.83 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($54,151.83)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to continue a contract with Information Builders, Inc., to purchase software maintenance and support services; and
WHEREAS, the original three-year agreement (EL013089) was authorized by ordinance 0768-2012, passed June 25, 2012. The third and final year of that agreement was authorized by ordinance 1409-2014, passed July 14, 2014, through purchase order EL016118. The most recent agreement was authorized by ordinance 0650-2015, passed May 4, 2015, through purchase order EL017200. This ordinance will authorize a new annual contract, providing software maintenance and support services for the period July 1, 2016 through June 30, 2017, at a cost of $54,151.83; and
WHEREAS, this ordinance to continue a contract is being submitted in accordance with the provisions of the sole source procurement of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director to continue a contract with Information Builders Inc., for the purchase of software maintenance and support services, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, be and is hereby authorized to continue a contract with Information Builders, Inc. to purchase software maintenance and support services in accordance with the sole source provisions of City Code. This ordinance authorizes software maintenance and support services, for the coverage term period from July 1, 2016 through June 30, 2017, at a cost of $54,151.83.
SECTION 2: That the expenditure of $54,151.83 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund, is hereby authorized as follows (Please see attachment 0986-2016 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT03|Section 5:IT0303|Amount: $54,151.83|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.