Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Thomas & Marker Construction Company for improvements to Wilson Road Park.
Background: This park is an undeveloped property on Wilson Road between Sullivant Avenue and West Broad Street. The improvements are needed to this property in order to make it accessible for use by local residents and to meet the recreational needs of the community. Phase I work consisting of clearing and grading of the athletic fields was completed in 2015. This project constitutes Phase II of development and will provide a custom open shelter, parking lot, trailhead, trail connections and stormwater controls for the park. The project will complement the Camp Chase Trail which is scheduled to be completed this summer and allow the park to be opened for public use.
The costs for this project will be $727,700.00 with a contingency of $58,950.00 for a total of $786,650.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on April 22, 2016 and received by the Recreation and Parks Department on May 17, 2016. Bids were received from the following companies:
Company Amount
Thomas & Marker (MAJ) $727,700
RW Setterlin (MAJ) $746,800
After reviewing the proposals that were submitted, it was determined that Thomas & Marker was the lowest and most responsive bidder.
Thomas & Marker and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Thomas & Marker Construction Company
2011 Riverside Drive, Columbus, OH 43221
Kevin Gosche 614-754-8349
34-4476858
Exp. Date: 2/18/18
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work can be completed by the NatureWorks Grant deadline of 12/31/16.
Benefits to the Public: Completing Phase II and opening Wilson Road Park will benefit the surrounding community by providing a new community park where none had previously existed. The new park will feature an open shelter and large open lawn space that will be suitable for family gatherings as well as larger community events. It will provide an athletic field that will be available for use by local football and soccer groups. Also, it will improve access to the regional trail network and connect the neighborhood to the rest of the City.
Community Input Issues: The community has been very involved throughout the planning process for Wilson Road Park. Prior to designing the park, a public input session was held to determine what types of amenities the community wanted in the park. This input was used to develop a program and conceptual design that were then shared at a second public meeting. Based on additional input gathered at this meeting, the design was furthered refined and shared at additional public meetings including a meeting with the Greater Hilltop Area Commission. At each meeting, the community was very supportive of the park design. It will also provide athletic fields to relocate youth groups currently using Westgate Park, providing overuse at Westgate.
Area(s) Affected: Greater Hilltop Area, Westgate Neighborhood - Planning Area (15)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by making facilities within a park accessible to pedestrians, provide needed infrastructure, focus on health & wellness and community connectivity, and connecting parks that are closest to an existing trail system.
Fiscal Impact: $786,650.00 is budgeted and available in the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Thomas & Marker Construction Company for improvements to Wilson Road Park; to authorize the expenditure of $727,700.00 with a contingency of $58,950.00 for a total of $786,650.00 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and to declare an emergency. ($786,650.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Thomas & Marker Construction Company for improvements to Wilson Road Park; and
WHEREAS, it is necessary to authorize the expenditure of $727,700.00, with a contingency of $58,950.00, for a total of $786,650.00 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Thomas & Marker Construction Company so that work can be completed by the NatureWorks Grant deadline of 12/31/16; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Thomas & Marker Construction Company for improvements to Wilson Road Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $786,650.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.