Explanation
1. BACKGROUND
The Division of Traffic Management utilizes pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities throughout the city. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office will or has completed bidding or have established universal term contracts (UTC) for the purchase of these commodities. Universal Term Contracts for strain poles, pedestal poles and vehicular traffic signals are in the process of being completed. It has been determined it is in the best interest of the city to purchase school flashers through the ODOT Contract 063-16.
This ordinance authorizes purchases of commodities for the Division of Traffic Management to ensure traffic safety throughout the City of Columbus:
Pavement Marking Commodities:
- Swarco (FL005905): $200,000.00
- Flint Trading (FL006256): $25,000.00
- Glass Beads (Secured through informal bid process): $20,000.00
Sign Upgrade Commodities:
- 3M Company (FL005916): $100,000.00
- Aluminum Sign Blanks (secured through formal bid process): $125,000.00
- Sign Posts (secured through formal bid process): $90,000.00
School Flasher Commodities:
- Path Master (FL005334): $35,000.00
- General Supply & Services Inc. (FL006392): $15,000.00
Quick Curb Commodity:
- Qwick Curb (FL006216): $50,000.00
Traffic Signal Commodities:
- Path Master (FL006408, FL006383, FL005968, FL006382): $365,000.00
- General Supply & Services Inc. (FL006409): $10,000.00
- Peek Traffic (FL005962): $25,000.00
- Benjamin Steel (FL006350): $10,000.00
- Wesco Distribution (FL006371): $20,000.00
- Baldwin + Sours (FL006155): $10,000.00
- Mast Arm RRFB (secured through formal bid): $75,000.00
- Speed Humps (secured through formal bid): $150,000.00
The total cost of the commodities needed is $1,325,000.00
2. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Finance and Management Director to establish purchase orders and contracts with multiple vendors for the purchase of commodities, supplies and materials for pavement marking materials, sign manufacturing materials, school flashers and various traffic signal commodities for the Division of Traffic Management; to authorize the expenditure of $1,325,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($1,325,000.00)
Body
WHEREAS, the Division of Traffic Management utilizes pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred; and
WHEREAS, this ordinance authorizes the purchase of the Division of Traffic Management’s anticipated needs for 2016; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
7704 / P540013-100000 / Permanent Pavement Markings (Carryover) / $309,665.00 / ($64,000.00) / $245,665.00
7704 / P540002-100026 / Bikeway Development - Pavement Marking and Signage Contract (Carryover) / $101,569.00 / ($13,367.00) / $88,202.00
7704 / P540007-100003 / Traffic Signal Installations - Signal Co (Carryover) / $680,915.00 / ($15,000.00) $665,915.00
7704 / P540005-100001 / School Flashers - 20MPH / $0.00 / $50,000.00 / $50,000.00
7704 / P540008-100001 / Sign Upgrading/Streetname Signs - Co (Carryover) / $300,000.00 / $15,000.00 / $315,000.00
7704 / P530020-100000 / Street Equipment (Carryover) / $12,633.00 / $27,367.00 / $40,000.00
SECTION 2. That the transfer of $92,367.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets & Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $1,325,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets & Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $1,325,000.00 per the terms and conditions of existing citywide universal term contracts or per the terms of informal or formal bidding for pavement marking materials, sign upgrades and traffic commodities and accessories as follows:
7704 / 540013-100000 - Permanent Pavement Markings
Pavement Marking Commodities:
- Swarco (FL005905): $200,000.00
- Flint Trading (FL006256): $25,000.00
- Glass Beads (Secured through informal bid process): $20,000.00
7704 / 540008 - 100001 Sign Upgrading/Streetname Signs - Co
Sign Upgrade Commodities:
- 3M Company (FL005916): $100,000.00
- Aluminum Sign Blanks (secured through formal bid process): $125,000.00
- Sign Posts (secured through formal bid process): $90,000.00
7704 / 540005-100001 / School Flashers
School Flasher Commodities:
- Path Master (FL005334): $35,000.00
- General Supply & Services Inc. (FL006392): $15,000.00
7704 / 530210-100002 / Quick Curb Commodities
Rectangular Rapid Flashing Beacons:
- Qwick Curb (FL006216): $50,000.00
7704 / 540007-100003 / Traffic Signal Installations - Signal Co
Traffic Signal Commodities:
- Path Master (FL006408, FL006383, FL005968, FL006382): $365,000.00
- General Supply & Services Inc. (FL006409): $10,000.00
- Peek Traffic (FL005962): $25,000.00
- Benjamin Steel (FL006350): $10,000.00
- Wesco Distribution (FL006371): $20,000.00
- Baldwin + Sours (FL006155): $10,000.00
- Mast Arm RRFB (secured through formal bid): $75,000.00
- Speed Humps (secured through formal bid): $150,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.