Explanation
BACKGROUND: This ordinance is for the option to purchase McAfee Security Products and Solutions. The main user of this contract will be the Department of Technology to supply McAfee multi-purpose security products for various City agencies. The term of the proposed option contract would be approximately two (2) years, with the option to extend the contract for one (1) additional one-year period if mutually agreed upon. The Contract is through June 30, 2018. The Purchasing Office opened formal bids on June 2, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, RFQ # RFQ001475. Two-Hundred Fifty-Eight (258) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award of the contract to the lowest, responsive and best bidder:
SHI International Corp., CC#223009648 (Expires September 1, 2017); All Items, $1.00
Total Estimated Annual Expenditure: $75,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the contract would be in danger of lapsing and there could be a lapse in security for the City. The current contract ends June 30, 2016.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase McAfee Security Products and Solutions with SHI International Corp.; to authorize the expenditure of one (1) dollar to establish the contracts from the General Fund and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 2, 2016 for McAfee Security Products and Solutions and selected SHI International Corp; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the McAfee Security Products and Solutions UTC will be used as a multi-purpose security product by the Department of Technology and other City agencies to protect the City's computers and technology hardware environment, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to enter into contract for an option to purchase the McAfee Security Products and Solutions with SHI International Corp. to ensure the uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized to enter into the following contract for the option to purchase McAfee Security Products and Solutions for the term ending June 30, 2018, with the option to extend the contracts for one (1) additional one-year period if mutually agreed upon, in accordance with RFQ001475 as follows:
SHI International Corp., All items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.