Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Prime AE Group, Inc., in the amount of up to $50,000.00 for the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project.
This modification will authorize the survey and design of the additional storm sewer work on the Fairwood Ave project and stormwater design on the Kinnear Road sidewalk project. These projects were not identified as possible work at the time of the original contract. Prime AE Group, Inc. has already started the design of these projects under the General Engineering contract they have with Public Service. It is most cost effective to have them finish the work by doing a modification to add funds to their existing contract. The modification will save time and design fees as opposed to initiating a procurement effort for another engineering contract specific to this project.
The original contract amount: $400,000.00 (EL016485, Ord. 2424-2014)
The total of Modification No. 1: $50,000.00
The contract amount including all modifications: $450,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Prime AE Group, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Prime AE Group, Inc. is 26-0546656 (Vendor Number 002102) and expires 10/30/17.
3. FISCAL IMPACT
Funds in the amount of $50,000.00 are available for this project within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. A transfer of cash is necessary to establish funding and appropriation within the proper project number.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design servic...
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