Explanation
BACKGROUND: This ordinance authorizes the option to purchase Voice, Data and Video Cabling Hardware and Services for the Department of Technology. The term of the proposed option contract will be through June 30, 2019 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid RFQ001471. The Purchasing Office opened formal bids on June 2, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001471). Thirty one (92) bids were solicited Five (5) bids were received (MAJ: 5).
The Purchasing Office along with the Department of Technology is recommending award of the contract to the lowest responsive, responsible and best bidder:
Strategic Communications LLC, CC#611271313, exp. 10/02/2016
Total Estimated Annual Expenditure: $300,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Emergency Designation: This ordinance is being submitted as an emergency because the current contract expires 6/30/2016 and there are projects that could be delayed.
Title
To authorize the Finance and Management Director to enter into a UTC contract for the option to purchase Voice, Data and Video Cabling Hardware and Services with Strategic Communications, LLC, to authorize the expenditure of one dollar ($1.00) to establish the contract from the General Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and opened formal bids on June 2, 2016 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addr...
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