Explanation
BACKGROUND:
A recent outside audit found the city was out of compliance for maintaining income tax and related data on a server that was no longer being supported and was therefore deemed obsolete. It is estimated that it will take a full year to complete the transfer of data onto the new server due to its volume and complexity. Resources required to complete Project 770/771 (i.e., personnel, software, hardware, etc.) all factor into the cost. The total cost of $258,039.12 in this ordinance is the capital cost component only associated with the project.
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order from an existing Universal Term Contract (UTC -PA000213) with OnX USA LLC, which expires June 30, 2017. The purchase order will provide for new HP servers and related peripherals to upgrade the virtual server platform and replace the obsolete equipment. The total cost of this equipment purchase is $27,709.50.
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Technology (DoT), to establish a purchase order with DLT Solutions Inc., utilizing State Term Contract -STS-033, #534042, with an expiration date of March 31, 2017, authorized for the City's use by Ordinance No. 582-87; for Oracle software licensing, maintenance and support services in the amount of $186,893.62. Oracle software is server based and is a critical component for Income Tax business systems in the current environment in addition to the new upgrade. The term period is for one year from the date a of certified purchase order from the City Auditor.
This ordinance also will authorize the Director of the Department of Technology to establish a purchase order /contract with SHI International Corporation to purchase Microfocus Cobol software licenses. The City requires Cobol licensing and support for the City’s Income Tax softwa...
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