Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement to establish one (1) UTC contract for the option to purchase Overhead Door Parts to be used by various City agencies to perform repairs on overhead doors. The term of the proposed option contract is through August 31, 2018. The contract may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 16, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ001558). Forty Three (43) bids were solicited; two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
Kelly and Askew Inc: CC005616 expires: 03/28/2018 Catalog Award $1.00
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Waiver Explanation: A waiver of regulations is being requested as the current City Code does not provide the ability to award due to the requirements of chapter 329.05 competitive sealed bidding. Kelly and Askew did not submit manufacturer catalogs as requested in the bid. The purchasing office requested and the vendor has agreed to supply all items available for sale from four manufacturers that provide overhead door parts that City may purchase under the terms of the contract. Within its response, Kelly and Askew submitted a price list that included approximately 95% of the i...
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