Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Resurfacing - 2016 Preventive Surface Treatments - Crack Seal project and to provide payment for construction administration and inspection services.
The Resurfacing - 2016 Preventive Surface Treatments - Crack Seal project consists of crack sealing three hundred eighty-four (384) City streets. The work consists of applying crack sealant to the existing pavement to preserve the streets for future resurfacing. The project also installs 9 speed humps with signage on Billiter Boulevard, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is August 3, 2016. The project was let by the Office of Support Services through Bid Express. One bid was received on June 14, 2016, (one majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Strawser Paving Company $657,354.68 Columbus, OH Majority
Award is to be made to Strawser Paving Company, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $657,354.68. The amount for construction administration and inspection services will be $59,161.92.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Strawser Paving Company, Inc. is 31-4412354 (Vendor Number 006114) and expires 2/4/17.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
4. PREQUALIFICATION
Crack sealing is a repair and is not considered construction. Prequalification is not required for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved roadways to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2016 Capital Improvements Budget; to authorize and direct the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company, Inc., and to provide for the payment of construction administration and inspection services in connection with the Resurfacing - 2016 Preventive Surface Treatments - Crack Seal project; to authorize the expenditure of $716,516.60 from the Streets and Highways Bond Fund; and to declare an emergency. ($716,516.60)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Resurfacing - 2016 Preventive Surface Treatments - Crack Seal project; and
WHEREAS, this project consists of crack sealing three hundred eighty-four (384) City streets and installing 9 speed humps with signage on Billiter Boulevard; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Resurfacing - 2016 Preventive Surface Treatments - Crack Seal project; and
WHEREAS, it is necessary to provide funds to pay for the contract and for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company in order to maintain the project schedule and provide the improved roadways planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0970-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530087-100005 ADA Curb Ramps -- Repair (Voted Carryover) / 332,630.00 / ($110,973.00) / $221,657.00
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $417,009.00 / ($417,009.00) / $0.00
7704 / P540002-100048 / Bikeway Development - Olentangy River Road Shared Use Path - Kinnear to Lane (Voted Carryover) / $800,000.00 / ($188,535.00) / $611,465.00
704 / P530282-942016 / Resurfacing - 2016 Preventive Surface Treatments-Crack Seal (Voted Carryover) / $0.00 / $716,517.00 / $716,517.00
SECTION 2. That the transfer of $716,516.60, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways G.O. Bonds Fund per the account codes in the attachment to this ordinance:
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Construction, Inc., Strawser Paving Company, 1595 Frank Road, Columbus, Ohio 43223 for the construction of the Resurfacing - 2016 Preventive Surface Treatments - Crack Seal project in the amount of $657,354.68, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $59,161.92.
SECTION 4. That the expenditure of the sum of $716,516.60, or so much thereof as may be needed, is hereby authorized in the Streets and Highways G.O. Bonds Fund, No. 7704, in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.