Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify and increase a professional engineering services contract with American Structurepoint Inc. for the Department of Public Service Arterial Street Rehabilitation - James Road (CIP No. 530103-100014) project. This is the third modification to the original contract.
The Department of Public Utilities holds the original contract with American Structurepoint Inc. for their James Road Water Line Improvements Project, Division of Power and Water Contract No. 1161 (ordinance 0056-2011). Because a Department of Public Service project footprint overlapped with a Department of Public Utilities’ project footprint, and American Structurepoint Inc. had a portion of the design already completed, and the Department of Public Service and the Department of Public Utilities plan to bid the construction as one project, the Department of Public Service requested and received approval to modify American Structurepoint Inc.’s contract.
The Department of Public Service is modifying the contract to accommodate neighborhood and area commission recommendations. Because American Structurepoint already has data necessary for the completion of the work at the intersection of James Avenue and Livingston Avenue, it would not be cost efficient to advertise and procure new design services.
The scope of work in this contract modification includes, but is not limited to, redesigning of James Road (North of Livingston Avenue to Main Street) storm sewers, waterlines, full depth pavement replacements, curbs, sidewalk and ADA curb ramps, BMP design, replacement of a signal at Astor, and ADA improvements at the intersection of Main Street.
$ 249,787.81 Original Contract Amount (EL013353, Ord 0056-2011)
$ 700,000.00 Amount of Modification number 1 (EL013363, Ord 1359-2012)
$ 165,000.00 Amount of Modification number 2 (EL014930, Ord 2092-2013)
$ 225,000.00 Amount of this Modification, number 3
$1,339,787.81 Total contract including all modifications
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint, Inc. is 35-1127317 (vendor 007019) and expires 8/25/17.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
4. Emergency Justification
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify and increase an existing contract with American Structurepoint Inc. for professional services for the Arterial Street Rehabilitation - James Road project; to authorize the expenditure of $225,000.00 within the Streets and Highways Bonds Fund; and to declare an emergency. ($225,000.00)
Body
WHEREAS, Ordinance 0056-2011authorized the Director of Public Utilities to enter into contract with American Structurepoint, Inc. for their James Road Water Line Improvements Project; and
WHEREAS, Ordinance 1359-2012 authorized the Director of Public Service to modify Contract No. EL011353 for the professional services required for the engineering and design of the Arterial Street Rehabilitation - James Road project; and
WHEREAS, Ordinance 2092-2013 authorized the Director of Public Service to execute professional services modification 2 of contract number EL011353 for the Arterial Street Rehabilitation - James Road project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute professional services contract modification number 3 of contract number EL011353 for the Arterial Street Rehabilitation - James Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvement Budget authorized by ordinance 0960-2016 be amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund/Project / Project Name / Current / Change / Amended
7704 / P530103-100022 / Arterial Street Rehabilitation - Stelzer Road Phase 1 (Voted Carryover) / $0.00 / $813,944.00 / $813,945.00 (cancellation)
7704 / P530103-100022 / Arterial Street Rehabilitation - Stelzer Road Phase 1 (Voted Carryover) / $813,945.00 / ($225,000) / $588,945.00
7704 / P530103-100014 / Arterial Street Rehabilitation - James Road (Voted Carryover) / $0.00 / $225,000.00 / $225,000.00
SECTION 2. That the transfer of $225,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Street and Highway Improvements Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to enter into professional services contract modification three with American Structurepoint, Inc. for the Arterial Street Rehabilitation - James Road project in the amount of $225,000.
SECTION 4. That the expenditure of $225,000, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highway Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.