Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract (PA001221) with SHI International Corp, which expires June 30, 2018. This ordinance, which is contingent on passage of ordinance 1682-2016, will provide for annual software maintenance and support on existing McAfee cybersecurity used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2016 to June 30, 2017, at a cost of $167,329.66.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
The department spent in 2014 $121,511.58 and in 2015 $179,019.39 which entails ($79,998.00 under UT055285 and $99,021.39 via ordinance #1836-2015 passed July 27, 2015 under UL008364) for annual software maintenance and support. Funds have been budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund for this purpose.
CONTRACT COMPLIANCE NUMBER:
Vendor: Software House International Inc. CC#: 22-3009648 Expiration Date: 9/1/2017
DAX VENDOR NUMBER:
Vendor: Software House International Inc. # 001671
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract (UTC) with SHI International Corporation for McAfee annual software support; to authorize the expenditure of $167,329.66 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency.($167,329.66)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract (PA001221) with SHI International Corp, which expires June 30, 2018; and
WHEREAS, this ordinance will provide for annual software maintenance and support for McAfee technology security solutions used to protect City email and workstations from viruses and other malicious applications for the period July 1, 2016 to June 30, 2017, at a cost of $167,329.66 The pricing offered the City reflects the agreed upon discounts available through the UTC; and
WHEREAS, this ordinance is contingent on the prior passage of ordinance 1682-2016; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Universal Term Contract with SHI International Corp., to avoid interruption in necessary services and for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order from an existing Universal Term Contract (PA001221) with SHI International Corp, which expires June 30, 2018, for McAfee annual software maintenance and support for term period July 1, 2016 to June 30, 2017 for a cost of $167,329.66.
SECTION 2: That the expenditure of $167,329.66 or so much thereof as may be necessary is hereby authorized to be expended from: (See attachment 1730-2016 EXP)
Dept.: 47| Div.: 47-02| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001|Program: IT005 | Section 3: 470201 | Section 4: IT04 | Amount: $167,329.66| {software licenses maintenance services}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.