Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Pedestrian Safety Improvements - TRR Sidewalk Replacement (2016) project and to provide payment for construction administration and inspection services.
The project work consists of repairing sidewalks that have been damaged by City street trees in various locations around the City, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is July 29, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five (5) bids were received on June 2, 2016 (all majority) and bid amounts were tabulated on June 2, 2016 as follows:
Company Name Base Bid Amt City/State MAJ/MBE/FBE/ASN/PHC
Strawser Paving Company $197,850.68 Columbus, OH Majority
Decker Construction Company $206,947.40 Columbus, OH Majority
G&G Cement Contractors $224,345.00 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $333,811.50 Gahanna, OH Majority
Shelly & Sands, Inc. $413,963.00 Columbus, OH Majority
Award is to be made to Strawser Paving Company as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
Pre-Qualification Status
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
Strawser Paving Company (vendor 006114) contract compliance number is 31-4412354 and expires 2/4/17.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways Bond Fund. An Amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested so that construction can begin as quickly as possible to complete work on the backlog of locations needing sidewalk repair. This will allow the contractor to complete work in a timely manner and will allow the sidewalks to be available to the public to ensure pedestrian safety.
Title
To amend the 2016 Capital Improvement Budget; to transfer funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Strawser Paving Company and to provide for the payment of the contract and construction administration and inspection services in connection with the Pedestrian Safety Improvements - TRR Sidewalk Replacement (2016) project; to authorize the expenditure of up to $227,528.28 within the Streets and Highways Bond Fund; and to declare an emergency. ($227,528.28)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Pedestrian Safety Improvements - TRR Sidewalk Replacement (2016) project; and
WHEREAS, this project consists of repairing sidewalks that have been damaged by City street trees in various locations around the City: and
WHEREAS, Strawser Paving Company will be awarded the contract for the Pedestrian Safety Improvements - TRR Sidewalk Replacement (2016) project; and
WHEREAS, it is necessary to provide funding for the contract and for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P590105-100036 / Pedestrian Safety Improvement - Olentangy River Road Shared Use Path (Voted Carryover) / $8,713.00 / ($8,713.00) / $0.00
7704 / P590105-100065 / Pedestrian Safety Improvement - Moler Avenue Sidewalks (Voted Carryover) / $158,000.00 / ($68,816.00) / $0.00
7704 / P590105-100044 / Pedestrian Safety Improvement - Rich St. Sidewalk Safe Routes to School (Voted Carryover) / $150,000.00 / ($150,000.00) / $0.00
7704 / P590105-100113 / Pedestrian Safety Improvements - TRR Sidewalk Replacement 2016 (Tree Root) (Voted Carryover) / $0.00 / $227,529.00 / $227,529.00
SECTION 2. That the transfer of $227,528.28, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highway Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Strawser Paving Company for the construction of the Pedestrian Safety Improvements - TRR Sidewalk Replacement (2016) contract in an amount up to $197,850.68, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 4. That the expenditure of $227,528.28, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highway Bond Fund in object class 06 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.