Explanation
BACKGROUND: This ordinance is for the option to purchase EMC Equipment & Services for the Department of Technology. The contract will be used to maintain, repair and upgrade the City's SAN (storage area network) environment. The term of the proposed option contract would be approximately two (2) years, with the option to extend the contract for one (1) additional one-year period if mutually agreed upon. The Contract is through June 30, 2018. The Purchasing Office opened formal bids on May 26, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation # RFQ001469. Thirty-One (31) bids were solicited. Two (2) bids were received.
The Purchasing Office is recommending award of the contract to the lowest and best bidder:
Advizex Technologies, CC#371504931 (Expires May 18, 2018); All Items and Catalog, $1.00
Total Estimated Annual Expenditure: $150,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action important repair services to the City's SAN network could be delayed, thereby causing potential harm to City services.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a universal term contract for the option to purchase EMC Equipment and Services with Advizex Technologies; to authorize the expenditure of one (1) dollar to establish the contracts from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 26, 2016 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, the EMC Equipment and Services UTC will be used by the Department of Technology to maintain, repair and upgrade the City's SAN (Storage Area Network) environment, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into one (1) contract for an option to purchase the EMC Equipment and Services to ensure the uninterrupted supply of repair to the SAN environment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase EMC Equipment and Services for the term ending June 30, 2018, with the option to extend the contracts for one (1) additional one-year period if mutually agreed upon, in accordance with Solicitation # RFQ001469 as follows:
Advizex Technologies; All items and Catalog, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 03 Materials Supplies and Services per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.