Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Decker Construction Company for the ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1 project and to provide payment for construction administration and inspection services.
The project work consists of building ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List.
The estimated Notice to Proceed date is August 8, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four (4) bids were received on June 14, 2016 (all majority) and bid amounts were tabulated on June 14, 2016 as follows:
Company Name Base Bid Amt City/State MAJ/MBE/FBE/ASN/PHC
Decker Construction Company $1,079,022.50 Columbus, OH Majority
Shelly & Sands, Inc. $1,286,800.64 Columbus, OH Majority
G & G Cement Contractors $1,307,084.02 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $1,336,319.24 Gahanna, OH Majority
Award is to be made to Decker Construction Company as the lowest, responsive, responsible and best bidder.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
Pre-Qualification Status
Decker Construction Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
Decker Construction Company (vendor 004549) contract compliance number is 31-0983557 and expires 10/13/17.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget. A transfer of funds is necessary as a temporary funding source until the 2016 bond sale proceeds are received.
4. EMERGENCY DESIGNATION
Emergency action is requested so construction can be completed by the end of the 2016 construction season.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Company in connection with the ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1 project; to authorize the expenditure of up to $1,240,875.88 within the Streets and Highways Bond Fund to provide for the payment of the contract and for construction administration and inspection services; and to declare an emergency. ($1,240,875.88)
Body
WHEREAS, the City of Columbus, Department of Public Service, is engaged in the ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1 project; and
WHEREAS, this project consists of building ADA curb ramps at various locations in Columbus based on the 311 Service Request Ramp Priority List, and other such work as may be necessary to complete the contract in accordance with the plans and specifications; and
WHEREAS, Decker Construction Company will be awarded the contract for the ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1 project; and
WHEREAS, it is necessary to provide for payment of the contract along with construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so construction can be completed by the end of the 2016 construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530087-100000 / ADA Ramp Project (Voted Carryover) / $0.00 / $31,049.00 / $31,049.00 (to match cash)
7704 / P530087-100000 / ADA Ramp Project (Voted Carryover) / $31,049.00 / ($31,049.00) / $0.00
7704 / P530087-100010 / ADA Curb Ramps -- Far North (Voted Carryover) / $19.00 / ($19.00) / $0.00
7704 / P530087-100017 / ADA Curb Ramps -- Clintonville (Voted Carryover) / $1.00 / ($1.00) / $0.00
7704 / P530087-100005 / ADA Curb Ramps -- Repair (Voted Carryover) / $221,657.00 / ($221,657.00) / $0.00
7704 / P590910-100002 / SciTech-OSU Research Park Envir (Voted Carryover) / $366,252.00 / ($366,252.00) / $0.00
7704 / P530161-100139 / Roadway Improvements - I-70/71 East Interchange - Phase 2D (Voted Carryover) / $247,452.00 / ($247,452.00) / $0.00
7704 / P530161-100097 / Roadway Improvements - I-70/71 East Interchange - Phase 2C (Voted Carryover) / $528,359.00 / ($122,188.00) / $406,171.00
7704 / P530087-100002 / ADA Curb Ramps - Citywide Curb Ramps (Voted Carryover) / $252,258.00 / $988,618.00 / $1,240,876.00
SECTION 2. That the transfer of $988,616.88, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, at 3040 McKinley Avenue, Columbus, Ohio, 43204, for the construction of the ADA Ramp Projects - Citywide Curb Ramps 2016 Project 1contract in the amount up to $1,079,022.50, or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $161,853.38.
SECTION 4. That the expenditure of $1,240,875.88, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.