BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Infrastructure Management, to waive bidding provisions of City Code Chapter 329 to establish a purchase order with Kueper North America, LLC for ceramic plow blades used for the removal of snow and ice during the snow season. Ceramic blades have a longer service life, have good scraping capabilities with ice and protects road surfaces more effectively. Bid Waiver is necessary because Kueper North America is the only vendor who can supply the ceramic blades that meet the specifications required.
This purchase will allow for 15 plow truck to be equipped with ceramic blades.
The total cost of this purchase will be $23,000.00
FISCAL IMPACT:
The amount of this purchase will be $23,000.00. This request has been budgeted and is available within the Department of Public Service, Division of Infrastructure Management, Municipal Motor Vehicle Tax Fund, Fund 2266.
EMERGENGY DESIGNATION
The request for emergency is to acquire the blades prior to the start of the snow season.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Infrastructure Management, to establish a purchase order with Kueper North America, LLC. to purchase ceramic plow blades; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $23,000.00 from the Department of Public Service, Division of Infrastructure Management, Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($23,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is in need of ceramic plow blades for the 2016-2017 Snow Season; and
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Public Service, Division of Infrastructure Management, to establish a purchase order with Kueper North America, LLC.; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329 for this purchase because Kueper North America is the only vendor who can supply the blades the meet the City's specifications; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Kueper North America in order to ensure that this equipment is received prior to the start of the 2016-2017 snow season, preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Public Service, Division of Infrastructure Management, be and is hereby authorized to establish a purchase order with Kueper North America, LLC. 171 Church Street Suite 300 Charleston, SC 29401 to acquire fifteen (15) sets of ceramic plow blades, in the amount of $23,000.00.
SECTION 2: That the expenditure of $23,000.00 or so much thereof as may be necessary is hereby authorized to be expended from The Municipal Motor Vehicle Tax Fund, Fund 2266 , per the accounting codes in the attachment to this ordinance.
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SECTION 3. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.