Explanation
BACKGROUND:
This legislation will authorize the Directors of the Department of Technology and the Department of Public Safety, Division of Police, to enter into and modify a contract for software maintenance and support services of the Time and Attendance System (LIONS), for the "accrual import from payroll interface " and "accrual import from payroll installation " portion of the system from Orion Communications. The Division of Police uses this system for the processing of timesheet information, leave and overtime requests, personnel data and scheduling, and reporting. The contract was most recently renewed under ordinance 0185-2016 passed by council on February 29, 2016 for $34,012.00, however the maintenance and support for the "payroll interface and payroll installation" was inadvertently missed when the ordinance was submitted. Therefore, this ordinance will provide funding for the maintenance and support services for the "payroll interface and payroll installation" at a cost of $3,300.00 for the coverage term period from March 24, 2016 through March 23, 2017.
The original contract (EL014869) was authorized by ordinance 1320-2013 on June 27, 2013 in accordance with Solicitation Number SA004597 and included the option to renew for four (4) additional one (1) year terms. The first of the allowable four renewals for the maintenance and support was authorized under ordinance 0314-2015, passed February 23, 2015, through purchase order EL016754. This will be the second of the four allowable renewals for the maintenance and support of the Time and Attendance System (LIONS), "accrual import from payroll interface " and "accrual import from payroll installation ".
CONTRACT COMPLIANCE NUMBER:
ORION Communications Vendor ID#/C.C#: 75-2768150; Expiration Date: 07/08/2016
(DAX Vendor Acct #010143)
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted s...
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