Explanation
Background:
This legislation will authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Safety, Division of Police, to establish a purchase order with Insight Public Sector, for maintenance and support (for computer hardware, software, and IT services) of the Panasonic Arbitrator 360 system. This purchase by the City of Columbus from the State of Ohio State Term Schedule Contract STS-033, #534242, with an expiration date of June 30, 2017, is authorized by Ordinance 582-87, that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
The Panasonic Arbitrator 360 system is the Division of Police’s in-car digital video recording system for mobile video evidence capture. This maintenance and support was most recently authorized in 2014 through purchase order PP001948. The maintenance and support services will cost $27,109.50 for the coverage term period from July 1, 2016 through June 30, 2017.
Bid Information:
State of Ohio Term Schedule Contract #534242 exists for this purchase.
Contract Compliance:
Vendor Name: Insight Public Sector (DAX Acct.#: 007309); C.C#: 36-3949000; Expiration Date: 10/07/2016
Emergency Designation:
This legislation is to be considered an emergency measure to allow for the immediate use of said contract, and immediate purchase of memory cards.
Fiscal Impact:
In 2014, $18,762.00 (was expended via PP001948) for maintenance and support services of the Panasonic Arbitrator 360 system. This year (2016), the cost is $27,109.50 for the maintenance and support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Safety, to establish a purchase order with Insight Public Sector for maintenance and support services for the Panasonic Arbitrator 360 system from an existing Cooperative State of Ohio State Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office; to authorize the expenditure of $27,109.50 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($27,109.50)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Safety, Division of Police, to establish a purchase order with Insight Public Sector, for maintenance and support (for computer hardware, software, and IT services) for the Panasonic Arbitrator 360 system; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for this purchase, State of Ohio State Term Schedule Contract #534242; and
WHEREAS, Ordinance 582-87 authorized the City to use this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, the Panasonic Arbitrator 360 system is the Division of Police’s in-car digital video recording system for mobile video evidence capture. This maintenance and support was most recently authorized in 2014 through purchase order PP001948. The maintenance and support services will cost $27,109.50 for the coverage term period from July 1, 2016 through June 30, 2017; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Insight Public Sector for maintenance and support services for the Panasonic Arbitrator 360 system, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to establish a purchase order with Insight Public Sector, for maintenance and support (for computer hardware, software, and IT services) of the Panasonic Arbitrator 360 system in accordance with the State of Ohio State Term Schedule Contract STS-033, #534242, with an expiration date of June 30, 2017, authorized by Ordinance 582-87. The maintenance and support services will cost $27,109.50 for the coverage term period from July 1, 2016 through June 30, 2017.
SECTION 2: That the expenditure of $27,109.50 or so much thereof as may be necessary is hereby authorized to be expended from (please see attachment 1677-2016 EXP):
Dept: 47| Div: 47-01| Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program CW001 | Section 3: 470104| Section 4: IS01|Section 5:IT1215{Police Division}| Amount $27,109.50 |{Software maintenance and support}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.