Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with Columbus Asphalt Paving Inc. for the construction of the Pedestrian Safety Improvements - Sidewalk NOV Program 2016 project and to provide payment for construction administration and inspection services. Work could potentially be performed in all City Planning Areas.
The Pedestrian Safety Improvements - Sidewalk NOV Program 2016 project consists of sidewalk, drive approach, curb and gutter removal and/or replacement at various private residence locations within the corporation limits of the City of Columbus on an as-needed basis in response to complaints received through 311 concerning code violations. The estimated Notice to Proceed date is July 29, 2016. The project was let by the Office of Support Services through Bid Express. Four bids were received on May 10, 2016, all majority, and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Columbus Asphalt Paving, Inc. $273,045.30 Gahanna, OH Majority
G&G Cement Contractors, LLC $289,496.00 Columbus, OH Majority
Decker Construction Co. $309,969.00 Columbus, OH Majority
Shelly and Sands, Inc. $454,800.50 Columbus, OH Majority
Pre-Qualification Status
Columbus Asphalt Paving Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329. There are no proposed subcontractors on this project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving Inc. is 31-0857095, Vendor Number 004394, and expires 11/12/17.
3. FISCAL IMPACT
Funding for this project is available within the Department of Public Service’s Street and Highway Improvements Fund, Fund 7766. Amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of pedestrian safety.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer funds and appropriation within the Street and Highway Improvements Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc.; to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Sidewalk NOV Program 2016 project; to authorize the expenditure of up to $314,002.10 from the Street and Highway Improvements Fund; and to declare an emergency. ($314,002.10)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements - Sidewalk NOV Program 2016 project; and
WHEREAS, this project consists of the removal and installation of various types of sidewalk, driveway approach, and drive approach curb at various private residence locations within the corporation limits of the City of Columbus on an as needed basis; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, Columbus Asphalt Paving Inc. will be awarded the contract for the Pedestrian Safety Improvements - Sidewalk Program 2016 project; and.
WHEREAS, it is necessary to provide for payment of the contract and construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Columbus Asphalt Paving, Inc. in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7766 / P590105-100089 / Pedestrian Safety Improvements - Sidewalk NOV / $117,221.00 / ($117,221.00) / $0.00
7766 / P530161-100000 / Roadway Improvements / $33,604.00 / ($33,604.00) / $0.00
7766 / P530161-100033 / Roadway Improvements - I670/71 Interchange Phase 1 / $418.00 / ($418.00) / $0.00
7766 / P530161-100035 / Roadway Improvements - Front Street and Marconi Boulevard / $124,315.00 / ($124,315.00) / $0.00
7766 / P530161-100136 / Roadway Improvements - Ridge Street from Alley to Waterman / $9,737.00 / ($9,737.00) / $0.00
7766 / P530161-100140 / Roadway Improvements - Project Management Training / $1,801.00 / ($1,801.00) / $0.00
7766 / P590105-100000 / Pedestrian Safety Improvements / $3,754.00 / ($3,754.00) / $0.00
7766 / P766999-100000 /59-03 Unallocated Balance Fd. 766 / $1,871,833.00 / ($23,153.00) / $1,848,680.00
7766 / P539001-100000 / Pedestrian Safety Improvements - Sidewalk NOV Program 2016 / $0.00 / $314,003.00 / $314,003.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $23,155.65.00 is appropriated in Fund 7766 Street and Highway Improvement Fund in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $314,002.10, or so much thereof as may be needed, is hereby authorized between projects within Fund 7766 Street and Highway Improvements Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving Inc., 1196 Technology Drive, Gahanna, Ohio 43230 for the construction of the Pedestrian Safety Improvements - Sidewalk NOV Program 2016 project in the amount of $273,045.30, or so much thereof as may be needed, in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $40,956.80.
SECTION 5. That the expenditure of $314,002.10, or so much thereof as may be needed, is hereby authorized in Fund 7766 Street and Highway Improvements Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.