Explanation
Background:
This legislation authorizes Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into the first year of a three year contract, with three consecutive one year renewal options with Apelles, LLC, Capital Recovery Systems Inc., Linebarger, Goggan, Blair & Sampson LLP, and the Law Offices of Robert A Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; authorizes an expenditure of $244,000.00.
The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24, ORC 2335.19 and Ordinance 0130-2009, thereby negating costs to the City of Columbus for this service.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through Requests for Proposals (RFP) for collection services, in accordance with Columbus City Code. The Municipal Court Clerk’s Office received six (6) proposals. The proposals were reviewed by a committee of three (3) and evaluated in accordance with the committee's criteria. The committee selected the four highest scored companies. In agreement with the committee, the Municipal Court Clerk awarded the bid to the four collection companies listed below:
Apelles, LLC; Contract Compliance # 41-2104380; Expiration Date: 03/24/2018; Vendor # 007901
Capital Recovery Systems Inc.: Contract Compliance # 31-1570459; Expiration Date: 04/20/2017; Vendor # 005578
Linebarger, Goggan, Blair & Sampson, LLP; Contract Compliance # 74-2864602; Expiration Date: 04/22/2017; Vendor # 010047
The Law Offices of Robert A. Schuerger Co., LPA; Contract Compliance #35-2353532; Expiration Date: 5/17/2018; Vendor # 017436
These companies are not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency: Emergency declaration is requested for the continuity of the collection services.
Fiscal Impact: Funds totaling 244,000.00 are available in the 2016 collection fund.
Title
To authorize the Municipal Court Clerk to enter into contracts with Apelles LLC, Capital Recovery Systems Inc., Linebarger, Goggan, Blair & Sampson LLP and The Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services; to authorize an expenditure up to $244,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($244,000.00)
Body
WHEREAS, it is necessary to enter into the first year of a three year contract, with three consecutive one year renewal options with Apelles, LLC, Capital Recovery Systems Inc., Linebarger, Goggan, Blair & Sampson LLP, and the Law Offices of Robert A Schuerger Co., LPA for collection services for the Municipal Court Clerk’s Office; and,
WHEREAS, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize said contracts for the collection services without interruption, for the immediate preservation of the public peace, health, property, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Franklin County Municipal Court is hereby authorized to enter into the first year of a three year contract, with three consecutive one year renewal options with Apelles, LLC for the provision of collection services in the amount of $73,000.00 for the Municipal Court Clerk’s Office.
SECTION 2. That the Franklin County Municipal Court is hereby authorized to enter into the first year of a three year contract, with three consecutive one year renewal options with Capital Recovery Systems, Inc. for the provision of collection services in the amount of $76,000.00 for the Municipal Court Clerk’s Office.
SECTION 3. That the Franklin County Municipal Court is hereby authorized to enter into the first year of a three year contract, with three consecutive one year renewal options with Linebarger, Goggan, Blair & Sampson, LLP for the provision of collection services in the amount of $70,000.00 for the Municipal Court Clerk’s Office.
SECTION 4. That the Franklin County Municipal Court is hereby authorized to enter into the first year of a three year contract, with three consecutive one year renewal options with The Law Offices of Robert A. Schuerger Co., LPA for the provision of collection services in the amount of $25,000.00 for the Municipal Court Clerk’s Office.
SECTION 5. That the expenditure of $244,000.00 or so much thereof as may be needed, is hereby authorized from department 2601, Collection Fees fund, Object Class 03 Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.