Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract modification with RAMA Consulting Group, Inc. for professional consulting services to assist in program planning, design and implementation in support of workforce and economic development including diversity training, small business outreach, business process management, policy development, stakeholder engagement and marketing communications. Specific deliverables during this project include development and execution of a training and communications marketing plan for both internal and external stakeholders; creation of communications collateral for outreach events, newsletter articles, written reports and social media; business process analysis of department workflow to facilitate the shift to Small Business Enterprise program; diversity training/development; and tasks assigned in support of the Mayor's Small Business Conference.
There is a need to enter into a modification of the professional consulting services contract to insure the continued growth of the inclusion and diversity program within the Department of Public Utilities. Additionally, the services include small business development (contract compliance, outreach and training) as well as community economic benefit programs such as our Blue Print Green Workforce training initiative that includes readying our workforce and small businesses to be competitive in the emerging green infrastructure construction market created by the department’s Blue Print Columbus EPA-mandated sewer overflow consent decree program.
The original contract EL016195 was established for a period of one (1) year with two additional one (1) year renewal options with a maximum obligation of $350,000.00. Each of the renewal options are subject to review and approval by City Council, and the appropriation and certification of funds by the City Auditor. Modification No. 2 will extend the contract expiration to September 30, 2017 and provide additional funding of $350,000.00 to allow for continued consulting services to further diversity and inclusion within the Department of Public Utilities and to continue to work with community outreach programs furthering economic benefit programs. All terms and conditions of the original agreement remain in full force and effect.
SUPPLIER: RAMA Consulting Group, Inc. (20-4647970), Expires January 29, 2018
RAMA Consulting Group, Inc. does hold MBE (M1A) status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract Modification No. 2 is to ADD $350,000.00. Total contract amount including this modification is $1,050,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was anticipated at the time of the initial contract. The contract was initially established for one year with two additional one (1) year renewals and this modification will ADD $350,000.00. All terms and conditions of the original agreement remain in full force and effect.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract. It will continue to provide program planning, design and implementation in support of workforce and economic development including diversity training, small business outreach, business process management, policy development, stakeholder engagement and marketing communications. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement between the Department of Public Utilities and RAMA Consulting Group, Inc., located at 897 East 11th Avenue, Columbus, Ohio.
FISCAL IMPACT: $350,000.00 is needed and was budgeted for this modification.
$275,022.80 was spent in 2015
$242,720.92 was spent in 2014
Title
To authorize the Director of Public Utilities to enter into a contract modification with RAMA Consulting Group, Inc. for professional consulting services; to authorize the expenditure of $21,350.00 from the Power Operating Fund, $135,800.00 from the Water Operating Fund, $152,250.00 from the Sewer Operating Fund, and $40,600.00 from the Stormwater Operating Fund. ($350,000.00)
Body
WHEREAS, the Department of Public Utilities supports the growth and sustainability of diversity and inclusion in both its workforce and suppliers; and
WHEREAS, the Department of Public Utilities requires professional support for the planning, design and implementation of various diversity and inclusion programs aligned with strategic business goals; and
WHEREAS, RAMA Consulting Group, Inc. was selected based upon criteria set forth by Columbus City Code; and
WHEREAS, the original contract EL016195 was established for a period of one (1) year with two additional one (1) year renewal options with a maximum obligation for the first year of $350,000.00 and $350,000.00 anticipated for each additional year; this modification No. 2 will add an additional one (1) year period and $350,000.00, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a contract modification for professional consulting services with RAMA Consulting Group, Inc. for the preservation of public health, peace, property, safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify and increase EL016195 with RAMA Consulting Group, Inc. by $21,350.00 from the Power Operating Fund, $135,800.00 from the Water Operating Fund, $152,250.00 from the Sewer Operating Fund, and $40,600.00 from the Stormwater Operating Fund. ($350,000.00), for professional consulting services in accordance with the terms and conditions as shown in the contract on file in the office of the Department of Public Utilities.
SECTION 2. The said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That the expenditure of $350,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.