Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2014 - 2016 Construction Administration and Construction Inspection Services Agreement with PRIME AE Group, Inc. Funding for this modification will be for the following Division of Water projects:
• Mound Street Booster Station Improvements, CIP No. 690459-100000, Contract 2029; CPA: “Hilltop”
• Henderson Road Booster Station Improvements, CIP No. 690473-100006, Contract 2030; CPA: “Northwest”
• Westgate East Tank Replacement, CIP No. 690537-100001, Contract 2032. CPA: “Hilltop”
• HCWP Lagoon #2 Sludge Removal 2016, No. CIP 690331-100004, Contract 2153; CPA: “N/A” - services multiple communities)
(CPA = Community Planning Area)
1.1. Amount of additional funds to be expended: $774,752.65
Original Contract Amount: $ 901,898.52 (EL016221, EL016222, EL016223)
Modification 1 (current): $ 774,752.65
Total (Orig. + Mod. 1) $1,676,651.17
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation (Ordinance No. 1414-2014). This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects from 2014 - 2016. The procurement process for selecting Prime AE Group, Inc. was explained in Ordinance No. 1414-2014.
1.4. How cost of modification was determined:
Cost proposals were provided by PRIME AE Group, Inc., reviewed by the Division of Water, and were deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Mound Street Booster Station (690459) will be replaced. This booster station serves the Mound Pressure District (Hilltop) and will help ensure the supply of water and fire flows in the area.
The Henderson Road Booster Station will be renovated. This booster station serves the Henderson Pressure District (Northwest portion of the City). Improvements include changing out the pumps, motors, valves and electrical equipment.
The Westgate East Tank Replacement project includes the demolition of the current water tank that has exceeded its useful life and is no longer serviceable. A new elevated water tank will be constructed to continue servicing the Mound Pressure District (Hilltop).
Under the HCWP Lagoon #2 Sludge Removal 2016 project, the removal of sludge will provide additional storage for emergency situations due to loss of pumping capabilities and for maintenance shutdown of the pumping equipment. Additional storage space will allow decantation of the sludge and significantly increase the useful life of the lagoon.
3.0 FINAL MODIFICATION: This is the final modification to this agreement. The original agreement was established for projects commencing from 2014 through 2016. A new Construction Administration and Construction Inspection Services Agreement will be established for 2017 through 2019.
4.0 CONTRACT COMPLIANCE INFO: 26-0546656 | ASN | Expires 10/30/17, DAX Vendor No. 002102.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bond Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with PRIME AE Group, Inc. for four Division of Water projects; to authorize a transfer and expenditure up to $774,752.65 within the Water General Obligations Bond Fund; and to authorize an amendment to the 2016 Capital Improvements Budget. ($774,752.65)
Body
WHEREAS, the original contract with Prime AE Group, Inc. was authorized by Ordinance No. 1414-2014, passed July 21, 2014, for Construction Administration and Construction Inspection Services for the Department of Public Utilties; and
WHEREAS, it is necessary to modify the contract for the Mound Street Booster Station Improvements Project, the Henderson Road Booster Station Improvements Project, the Westgate East Tank Replacement Project, and HCWP Lagoon #2 Sludge Removal Project, to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the City Auditor to transfer and expend funds within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with PRIME AE Group, Inc. for the Division of Water projects, for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with PRIME AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio 43240; in the amount of $774,752.65 that will continue to provide Construction Administration and Construction Inspection Services for water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the transfer of $758,414.56 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is $ 16,338.09 available cash in project P690537-100001.)
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6006 | P690510-100002 (carryover) | HCWP Sludge Disp’l Line | $1,350,000 | $591,585 | -$758,415
6006 | P690459-100000 (carryover) | Mound District B.S. | $0 | $238,747 | +$238,747
6006 | P690473-100006 (carryover) | Henderson Rd. B.S. Upgrades | $0 | $131,441 | +$131,441
6006 | P690537-100001 (carryover) | Westgate E. Tank Rpl. | $16,337 | $253,564 | +$237,227
6006 | P690331-100004 (carryover) | HCWP Lagoon 2 Sludge Rmvl 2016 | $0 | $151,000 | +$151,000
SECTION 4. That the expenditure of $774,752.65 or so much thereof as may be needed, is hereby authorized in Fund 6006 Water G.O. Bonds Fund in Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.