Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into contracts with twelve contractors to provide lawn care service on City owned property held in the Land Bank and to authorize the expenditure of $122,000 from the Land Management Fund.
19 companies responded to an Invitation To Bid, SA-006150. All bids were reviewed and ranked by an evaluation committee based on the criteria established in the bid solicitation. Thus creating a list of contractors deemed to be the lowest, responsive, responsible, and best bidders. The highest ranked bidder is unable to provide lawn care services for all properties maintained by the Land Bank thus the need to enter into contract with multiple vendors. Contracts will be offered first to those with highest ranking in the evaluation process until all land bank parcels have been assigned for lawn care. The rest of the companies will be alternates and will only be offered contracts in an as- needed basis.
These companies will be offered contracts:
Mowtivation Lawn Services LLC
Yah's Construction LLC
Ibar Home Maintenance
Truckco LLC
Shining Company
Lawn Appeal
Consolidated Services and Management
DDJ's Lawncare Service LLC
These companies will be alternates:
Clean Turn International LLC
Quality Lawn Care TAM
WAQ Inc. dba Southwest Lawn
Byrd Management Service Co LLC
FISCAL IMPACT: Funds for these contracts are allocated from the Land Management Fund ($122,000).
EMERGENCY JUSTIFICATION: Emergency action is requested to continue to provide uninterrupted lawn care services.
Title
To authorize the Director of the Department of Development to enter into contracts with various contractors to provide lawn care service on City-owned property held in the Land Bank; to authorize the expenditure of $122,000 from the Land Management Fund; to waive the provisions of Columbus City Code relating to competitive bidding; and to declare an emergency. ($122,000.00)
Body
WHEREAS, the Department of Development desires to enter into contracts with twelve contractors for lawn care services for a total of up to $122,000.00; and
WHEREAS, these companies responded to a Request for Proposals (SA-006150) and were selected by an Evaluation Committee as the best proposals based on price, prior experience, resources and qualifications; and
WHEREAS, it is in the City’s best interest to waive the competitive bidding in Columbus City Code Chapter 329 in order to establish contracts with multiple companies; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into contracts with these companies to continue to provide uninterrupted lawn care services all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is authorized to enter into contracts with the following companies to perform lawn care services:
Byrd Management Service (contract compliance number: 462392143, expiration 1/27/2017)
Mowtivation Lawn Services LLC (611625129, expiration 1/28/2017)
Yah's Construction LLC (800392038, expiration 2/26/2017)
DDJ's Lawncare Service LLC (320321364, Expiration 12/18/17)
Clean Turn International LLC (454144939, expiration 6/4/2016)
Truckco LLC (870775711, expiration 10/31/2016, MBE)
Shining Company (311303398, expiration 3/31/2018)
WAQ dba Southwest Lawn (311592385, expiration 1/15/17)
Ibar Home Maintenance (273673793, expiration 11/11/2016)
Quality Lawn Care TAM, (4647335834, expiration 2/19/2018)
Consolidated Services and Management, (472534557, expiration 3/11/2017)
Lawn Appeal, (510658229, expiration 11/3/2016)
SECTION 2. That for the purpose stated in Section 1, the expenditure of $122,000.00, or so much thereof as may be necessary, is hereby authorized in Fund 2206 Land Management Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds it is in the best interest of the City to waive the provisions of Chapter 329 of the City Code relating to competitive bidding to permit the aforementioned contracts.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.