Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for automotive parts and services on behalf of the Fleet Management Division in order to repair and service City vehicles. During 2016, the Fleet Management Division is budgeted to spend in excess of $4.3 million for parts and over $1.3 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Ordinance 0258-2016 established ACPR000627 for the purchase of automotive parts and tires. This ordinance is to establish a new GBR (General Budget Reservation) for additional funding to allow Fleet to continue purchasing automotive parts and tires from current Fleet specified parts UTCs and PA000704 for the purchase of tires without interruption. ($2,000,000.00 for parts & $350,000.00 for tires)
Fleet Management would also like to set up a GBR to be used on Body Shop Service purchase agreements including PA000314 - Keen’s Body Shop, PA000311 - MI Collision & PA000318 - Custom Fleet ($100,000.00)
Fiscal Impact: The Fleet Management Division 2016 operating budget contains over $5.6 million for the purchase of automotive parts, supplies, and services. This legislation authorizes an expenditure of $2,450,000.00 with various vendors to purchase automotive parts.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts & services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles. This ordinance is contingent on passage of the 2016 operating budget.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts, supplies, and services for the Fleet Management Division per the terms and conditions of various previously established U...
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