Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with S.G. Loewendick & Sons for the Westgate East Tank Demolition Project; in an amount up to $318,600.00; for Division of Water Contract Number 2032.
Work under this contract includes demolition of a 1MG multi-leg elevated water storage tank, and other such work as may be necessary to complete the contract, in accordance with the plans and specifications set forth in the Invitation For Bid (IFB).
Community Planning area: “Hilltop”
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The existing tank has exceeded its useful life and is no longer serviceable. A replacement tank is needed to provide water storage for the Mound Pressure District. A separate bid and contract will be solicited for construction of the replacement tank.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on June 15, 2016 from: Loewendick & Sons - $318,600.00; Complete Demolition Services - $314,022.00 (Non-Responsive); and B & B Wrecking & Excavating - $374,400.00.
Complete Demolition Services was the apparent lowest bidder, however, they were not pre-qualified to bid and therefore deemed non-responsive.
3.1 PRE-QUALIFICATION STATUS: S.G. Loewendick & Sons and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Loewendick’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $318,600.00. Their Contract Compliance Number is 31-4420502 (expires 10/19/17, Majority) and their DAX Vendor Account No. is 006131. Additional information regarding these bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against S.G. Loewendick & Sons.
4.0 FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund and the Water Permanent Improvements Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with S.G. Loewendick & Sons for the Westgate East Tank Demolition Project; to authorize a transfer and expenditure up to $318,600.00 within the Water Build America Bonds Fund and the Water Permanent Improvements Fund; for the Division of Water; and to authorize an amendment to the 2016 Capital Improvements Budget. ($318,600.00)
Body
WHEREAS, three bids for the Westgate East Tank Demolition Project were received and publicly opened in the offices of the Director of Public Utilities on June 8, 2016; and
WHEREAS, the apparent lowest bidder was Complete Demolition Services, however, they were deemed non-responsive since they were not pre-qualified to bid; and
WHEREAS, the lowest, best, most responsive and responsible bid was from S.G. Loewendick & Sons in the amount of $318,600.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the Westgate East Tank Demolition Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water Build America Bonds Fund and the Water Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a construction contract for the Westgate East Tank Demolition Project, with S.G. Loewendick & Sons, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the Westgate East Tank Demolition Project with S.G. Loewendick & Sons, 2877 Jackson Pike, Grove City, Ohio 43123; in an amount up to $318,600.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $32,632.15 is appropriated in Fund 6009 Water Build America Bonds Fund, and $92,444.23 is appropriated in Fund 6008 Water Permanent Improvements Fund, in Object Class 06 Capital Outlay, per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $318,600.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6009 - Water Build America Bonds Fund and Fund 6008 - Water Permanent Improvements Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the 2016 Capital Improvements Budget is hereby amended per the accounting codes in “ORD 1720-2016 Amend CIB” attached to this ordinance.
SECTION 6. That the expenditure of $318,600.00 or so much thereof as may be needed, is hereby authorized from Fund 6009 - Water Build America Bonds Fund and Fund 6008 - Water Permanent Improvements Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.