Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with Double Z Construction Company, in the amount of up to $30,000.00, for the Roadway Improvements- Smoky Row Road project.
This modification will fix problems with stormwater drainage and ponding at the intersection of Summit View and Smoky Row Road. This was not an anticipated modification. After initial completion of the improvement project at this intersection the Department of Public Service received 311 service requests and noticed that areas showed signs of standing water after rain events. Most of these areas will be corrected at no charge to the City as it was included in the original project scope of work. It has been determined there are other areas that were not addressed during the design and construction of this improvement. This modification will fund changes to significantly improve roadside drainage throughout the project corridor while addressing concerns of the residents.
Double Z Construction Company from the original contract with Public Service still has some remaining punch list work to complete on this project. It is most cost effective to have them finish the remaining punch list work and make these fixes at the same time. The modification will save time and construction fees as opposed to initiating a procurement effort for another construction contract specific to this project.
The original contract amount: $2,041,933.85 (EL017138, Ord. 1251-2015)
The total of Modification No. 1: $30,000.00
The contract amount including all modifications: $2,071,933.85
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
Pre-Qualification Status
Double Z Construction and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction Company is 31-1788042 (Vendor Number 005966) and expires 3/8/17.
3. FISCAL IMPACT
Funds in the amount of $30,000.00 are available for this project within the Streets and Highways Bond Fund, Fund 7704, within the Department of Public Service. Cancellation of unused funds from a purchase order from the Pedestrian Safety Improvements-Fairwood Avenue Sidewalks project is necessary to provide the needed funds. Amendment to the 2016 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To authorize the City Auditor to execute a cancellation of an existing purchasing document; to amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify and increase the contract with Double Z Construction Company in connection with the Roadway Improvements - Smoky Row Road project;; to authorize the expenditure of up to $30,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Roadway Improvements- Smoky Row Road project, authorized by ordinance no. 1251-2015, contract no. EL017138; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify contract no. 1251-2015 for the purpose of performing additional construction work on the Summit View and Smoky Row Intersection; and
WHEREAS, it is necessary to provide funds to pay for the contract modification; and
WHEREAS, it is necessary to execute a cancellation of funds from the Pedestrian Safety Improvements-Fairwood Avenue Sidewalks project for the purpose of funding this modification; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify this contract so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to execute cancellations of the following documents:
Document Amount
ACDI000029-01 $28,791.50
SECTION 2. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /Amended
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $265.00 / $43,050.00 / $43,315.00 (to match cash)
7704 / P590105-100000 / Pedestrian Safety Improvements (Voted Carryover) / $43,315.00 / ($30,000.00) / $13,315.00
7704 / P530161-100044/ Roadway Improvements-Smoky Row Road (Voted Carryover) / $0.00 / $30,000.00 / $30,000.00
SECTION 3. That the transfer of $30,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and is hereby authorized to modify and increase contract no. EL017138 with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio 43204, for the Roadway Improvements-Smoky Row Road project for construction services in an amount of up to $30,000.00.
SECTION 5. That the expenditure of $30,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.